Executive Assistant

Responsibilities

• Screening phone calls, enquiries and requests and handling them when appropriate
• Planning and scheduling meetings and appointments
• Taking minutes and tracking follow-up items at quarterly board meetings
• Organising and maintaining office administration files and records
• Liaising with clients, suppliers, and other staff
• Assisting with the preparation and editing of reports and presentations as required
• Arranging travel, visas and amodation
• Correspondence / Email management
• Providing quality customer service
• Assistance with transaction documents, arranging signatures,piling, filing and sending out via courier
• Arranging transaction documents to be notarised / apostilled / legalised
• Organise and track original documents
• Preparing andpiling various customer account opening forms, customs invoices,paring duplicate contracts, etc.
• Assisting with bank account opening
• piling KYC requirements
• All other ad-hoc duties assigned by senior management

Qualifications

The ideal candidate will have a minimum of 5 years' relevant administrative / general business experience, preferably within the aviation industry.

Job-Specific Skills :

The Carlyle Group (NASDAQ : CG) is a global investment firm with $441 billion of assets under management and more than half of the AUM managed by women, across 636 investment vehicles as of December 31, 2024 . Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,300 professionals operating in 29 offices in North America, Europe, the Middle East, Asia and Australia. Carlyle places an emphasis on development, retention and inclusion as supported by our internal processes and seven Employee Resource Groups (ERGs). Carlyle's purpose is to invest wisely and create value on behalf of its investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Investment Solutions - and has expertise in various industries, including : aerospace, defense &ernment services, consumer & retail, energy, financial services, healthcare, industrial, real estate, technology & business services, telmunications & media and transportation.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." We strive to foster an environment where ideas are openly shared and valued. By bringing together teams with varied expertise and approaches, we enjoy apetitive advantage and create a stronger foundation for long-term success. Job ID 4605