HR Administrator

Job Title : Human Resources Administrator

Department : Human Resources

Reports to : HR Operations Manager

Date : 2025

Overall Purpose of Job

At Beacon Hospital, our mission is to provide exceptional patient care in an environment where quality, respect, caring and compassion are at the centre of all we do.

In order to fulfill our mission, we need excellent administration within HR. The role is key to ensuring a great employee experience, and ensuring that we adhere to our policies and meet requirements with regard to JCI, GDPR and other relevant legislation

Key Responsibilities and Deliverables :

Provision of full range of administrative support to include :

Managing the Administrative function of the HR Department

Providing excellent business support to HR Management Team in all functions of HR.

Data input including training records, payroll reports and any other ad hoc reports required by the HR Department.

Collect and maintain a record of professional licences for all disciplines that require professional registration as part of their role.

Dealing with internal and external HR queries (telephone and otherwise) in a professional manner and disseminating queries to the appropriate HR team member.

Ensuring that the highest levels of confidentiality are maintained within the Department.

Demonstrates behaviour consistent with the Values of the Hospital.

Act as the first point of contact in the HR Office, welcoming visitors and employees and helping with any queries.

Be flexible, reliable, detail orientated.

Have experience in working with HR Systems.

Prepare and distribute HRrelated documents, such as contracts, offer letters, and policies.

Assist in organising employee training sessions and workshops.

Assist in maintaining compliance with relevant employment laws and regulations.

Person Specification

Experience

Job holder will have previously worked in a similar role and knowledge of the workings of a hospital environment would be advantageous but not essential.

Relevant HR administration experience (2+ years)

Qualification in human resource management or related business field (CIPD accredited an advantage)

Keen interest in human resource management essential

Knowledge of employment legislation beneficial

Experience using the Microsoft Office suite

Job Specific Competencies and Knowledge

Demonstrates ability to plan, organise and execute effective Recruitment administration.

Has a passion for providing an excellent staff experience.

Able to prioritise tasks / goals in a challenging, fastpaced environment.

Can communicate with skill and confidence to a wide range of stakeholders in the hospital and external suppliers.

Able to prioritise tasks / goals in a challenging, fastpaced environment.

Personal Competencies

All posts in Beacon Hospital require a high level of flexibility to ensure the delivery of an effective and efficient service. Therefore, the post holder will be required to demonstrate flexibility as and when required by their manager or hospital management.

This job description is intended to be an outline of the areas of responsibility and deliverables at the time of its writing. As the Hospital and the post holder develop, this job description may be subject to review in light of the changing needs of the Hospital.