Hr Administrator - Dublin

HR Administrator

Part of Grafton Group Plc, Chadwicks Group, a top 10 listed "Great Place to Work" company, is the market leader in builders merchanting in Ireland with almost 2000 colleagues across ROI & NI.

Main brands include Chadwicks,MacNaughton Blair (NI), Cork Builders Providers, Panelling Centre, Davies, Telfords, Heiton Steel, Morgans Timber, Proline, Sitetech and HSS Hire representing a significant brand presence across the island of Ireland.

Principle Objective

The role of the HR Administrator is to support our HR Operations department with general HR administration tasks along with ad-hoc project work.

Knowledge & Experience

Strong administration and organisational skills

Excellent written & verbal communication

Ability to handle multiple tasks daily

Clear understanding of what the day to day outputs of a busy HR department are

Experience of using all MS Office programmes (Excel, Word, PowerPoint)

Previous exposure to Core HR or a similar HRM system (Desirable)

HR qualification or working towards a qualification with CIPD (Desirable)

Conversant in Irish Employment Law (Desirable)

Key Responsibilities

Management of all monthly HR system adjustments for all change request forms

Management of colleagues HR files to ensure the required documentation has been returned and uploaded accordingly

Monthly audit of the HR system i.e. contracts return compliance

Issue contracts of employment as and when required

Report key information from the HR system to the HR Operations team

Manage the HR inbox dealing with queries in a timely fashion

General office support i.e. Post, manage HR stock and stationery orders

Coordinate all tasks relating to the company bi-monthly induction

Coordinate the administration of all colleague gift, approve on People XD and transact thereafter

Administer monthly colleague discount cards

Issue door access cards to head office colleagues as and when required

Support employee relation case administration to include note taking at disciplinary hearings

Support occupational health processes to include invoice management

Support the performance management process

Involvement in ad-hoc project work throughout the year

Support engagement activities i.e. GPTW process, Christmas Party, team outings

Essential Competencies

Function independently (multi-task and thrive in a fast-paced environment) and within a team.

Strong interpersonal skills with a high focus on internal customer service delivery

Excellent attention to detail

Must demonstrate exemplary writing & communication skills

Be adaptable & flexible with an ability to cope with an evolving role

Completer finisher attitude to all tasks

Innovative and forward thinking look for efficient ways of working

Bring a positive and enthusiastic attitude to the role

Must always remember confidentiality is essential

Have tact and diplomacy at all time

Key Relationships

HR Manager

Head of HR

Senior HR People Partner (HR Admin Reports to)

HR People Partner

Learning & Engagement Manager

Talent Acquisition Specialist

Learning and Development Specialist

Regional Directors

Head Office colleagues

Branch Managers

Branch colleagues

External service providers

Contract Type

Fixed Term Contract

Part Time 30 hours per week

Working week Monday to Friday

Our Benefits Include

Competitive Basic Salary

Private Health Care

Sick Pay Scheme

Paid Maternity and Parental Leave

Pension Scheme

Colleague Saving Scheme

Profit Share Scheme

Colleague Discount

Educational Assistance

Wellness initiatives

Don't meet every single requirement?

Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification.

At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyways.

You may be just the right candidate for this or other roles.

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