Administrative Assistant (Ireland)

This position is for K2 Data Centres, a company under Kuok (Singapore) Limited, based in Dublin, Ireland.

K2 is seeking an Administrative Assistantto manage and service our data centre infrastructure and facilities to support human resources, general office management duties as well as guest / event coordination activities.

Key Responsibilities :

Human Resources Support :

Serve as the primary point of contact for HR-related queries in Ireland, providing guidance on company policies and procedures.

Work closely with GroupHR team to manage the entire onboarding and offboarding process, ensuring a smooth transition for employees.

Maintain employee records and ensure compliance with local employment laws and regulations.

Collaborate closely with HR Business Partners (BPs) to develop and implement robust HR policies and procedures.

Training Management :

Develop and manage training plans for the Operations team, ensuring all necessary trainings are scheduled and recorded in Easy Generator and Success Factors.

Compile toolbox talks on Microsoft Forms and seamlessly transfer them to the Easy Generator application.

Manage training nomination forms for approval and documenting

Manage training auto release on the DFM ticketing system

Event Organization :

Organize K2 Ireland events such as Christmas parties, summer parties, etc., by coordinating venue bookings, food and beverage arrangements, accommodation, transportation, and entertainment.

Manage new or potential avenues for corporate social responsibility (CSR) initiatives to enhance the company’s community engagement.

Visitor Management :

Order and organize refreshments as needed for meeting rooms.

Greet visitors upon their arrival and ensure a warm and professional welcome

Inductions :

Point of contact for K2 site inductions. Reviewing and updating on Easy generator and managing data retention period.

Personal protective equipment and uniforms :

Point of contact for ordering and replenishing uniforms and PPE across the facilities

Manage uniform approval forms and documents.

Manage PPE in stock and reorder where required

Other Responsibilities :

Assist with Adhoc projects as required

Mentor new staff to support their integration into the team and foster a positive work environment.

Strong organizational skills with an eye for detail.

Excellent communication and interpersonal skills, able to build strong relationships and provide effective support.

Possess a good understanding of local employment law.

Demonstrate maturity in handling sensitive and confidential information.

Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.