Procurement Assistant – Dublin, Ireland

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Overall Purpose of the Job

To manage the Apleona vendor database including new and existing suppliers and contractors. Perform administrative duties relating to Procurement activities including : Request for Proposals and issuing of Tenders, Price Quotations, Service Level Agreements and Supplier Agreements.

Main duties and responsibilities

Engage with new suppliers and contractors and complete necessary checks in establishing as Apleona approved vendors

Manage the vendor database for existing vendors to ensure relevant Health and Safety, Insurance and Financial checks are complete.

Retain records of purchases and quotations as required for auditing purposes and in accordance with company procedure

Purchase in line with set processes and use the organisation's purchasing system

Operating the Request for quotation process for On demand purchasing

Assist in the preparation and issuing of Tenders and Request for Proposal as required

Report any non-compliance to the Procurement Manager

Maintain Procurement catalogues and deal with internal customer queries

Ensuring value for money for the organisation in commercial contracts while minimising risk.

Work with internal and external stakeholders

Qualifications and Experience

1-2 years in Facility Management environment or equivalent

Diploma or equivalent

Ability to meet customer requirements continuously

An ability to deal with customers and vendors in a professional manner

Excellent Oral and Written skills

Excellent Analytical & numeracy skills

Good computer literacy with Microsoft Excel, Powerpoint and Word

Commitment to serving and meeting organisational goals

Working Pattern

Monday to Friday, from 8 : 30 AM to 4 : 30 PM.

Ref. 14878