Administrative Assistant

Administrative Assistant

BITCI is excited to invite candidates to apply for the position of Full-time Administrative Assistant  to provide administrative support to the Education Team.

The purpose of this role is to coordinate, deliver and maintain efficient and professional administration systems for the Education team in BITCI, with a specific focus on our post-primary programmes.

JOB SUMMARY

• Permanent role, subject to a 6-month probationary period.
• Role is based in our office in Phibsborough, Dublin 7 (this is a hybrid role, with in-office attendance expected 2-3 days per week)
• Full-time role is 35 hours a week
• Salary €28k-€33k per annum, depending on experience.
• Providing administrative support to Head of Education, National Programme Leads and Regionals
• This role requires experience in administrative tasks including minute-taking, diary management, organising meetings, taking phone calls and responding to email queries, maintaining and organising filing (digital and physical), regular communications, ordering office supplies, photocopying and printing and report formatting (having regard to our branding and templates).
• This role ensures the  smooth functioning of the office environment and the most efficient operational flow of the work of the team. Communications needs include broadly to the team and also ensuring regular check ins with programme leads.
• IT skills requires are a high level  of proficiency in the range of Microsoft Office programmes e.g., Word, Excel, PowerPoint, Outlook and digital design (including Canva or Adobe photoshop or similar). In addition, experience in CRM systems such as MS Dynamics or Salesforce is a distinct advantage.
• Experience is required in event administration and survey management :   organising events and the production and distribution of surveys and data management of results.
• This role is also responsible for leading and managing the delivery of our Industry Insights for Teachers programme, which is a programme that showcases companies and roles / career routes to educators across a series of webinars / seminars across the academic year.
• Fluency in English , both written and verbal is required.

Please note that you must hold current eligibility to work in Ireland to be considered for the role.

SEE FULL JOB DESCRIPTION BELOW FOR FURTHER DETAIL

Benefits offered :

JOB DESCRIPTION

The Administrative Assistant performs general clerical tasks, generally on behalf of the Education operational team. Day-to-day life as an administrative coordinator includes providing administrative support for educational programmes, taking phone calls and sending emails, managing events and mailings, managing the production of the Education Ezine, admin support on generating CRM monthly reports, keeping the database updated and prepping for large meetings and presentations, capturing notes in meetings, and other related tasks. The role also involves providing direct programme support to three (3) of our post-primary (secondary school) education programmes. This

Primary Responsibilities

PERSON SPECIFICATION

Knowledge and Experience

Two (2)  or more years’ experience in a similar role and knowledge of the Irish educational system.

Core Skills

Advantageous skills

Skills / Personal Attributes

The above is not an exhaustive list of duties. There may be other ad-hoc duties assigned from time to time, and the Administrative Assistant will be expected to support the Education team as needed, in line with the overall organisational objectives of BITCI.