Administrative Coordinator - Purchase Requests and Orders

Brief Description

The Administrative Coordinator will be responsible for providing administrative and process management support for the end-to-end handling of purchase requests (PRs) and purchase orders (POs) within the factory. As an administrative coordinator you will ensure that all purchasing activities are accurately recorded, allocated to correct cost centres, reviewed by relevant stakeholders, tracked through approval loops, and kept visible to management for timely execution.

Responsibilities & Duties

This role provides a wide range of critical administrative and analytical support to the team including but not limited to :

• PR & PO Management and Costing : Collect and Validate PR submissions, Create PRs on behalf of engineers / managers & Coordinator PR review process.
• Approval & Tracking : Track purchasing workflows, Monitor PO generation and status reporting
• Communication & Stakeholder Engagement : Point of Contact for queries relating to POs, escalating issues relating to procurement requirements
• Compliance & Documentation : Ensure all documentation meets compliance standards
• Meeting Deliverables : Weekly PR & PO status reports, well maintained and auditable procurement files
• Meeting Key Performance Indicators : Speed of processing, accuracy rate, approval efficiency & stakeholder satisfaction
• Ordering and Management of Supplier Office and Equipment Requirements : Manage ordering of phones and laptops where applicable, managing office space and locker allocations, liaising with site services and IT on office and equipment requirements

Required Skills :

Preferred Qualifications & Experience :

Job Type : Full-time, Permanent

Benefits :

Schedule :

Work Location : On Site

Closing date : Tuesday 21

st

October 2025 @ 1pm