Hr Administrator

Terms and Conditions

Contract : Permanent

Reports to : HR Operations Manager

Location : Newtownmountkennedy (or by agreement)

Responsibilities

Transactional Services

Provide a high-quality HR administrative support to business customers, acting as the first point of contact for general HR queries and managing the AskHR system to ensure a value-added HR service.

Support HR management and business teams by providing guidance on HR policies, procedures, and general queries to managers and employees.

Administer employee lifecycle changes by ensuring accurate and timely updates of personnel data on both electronic and manual HR information systems.

Manage onboarding, internal movements, and leavers, ensuring all personnel data and benefits are accurately recorded and communicated.

Maintain HR information systems (including PeopleXD, Appraisd etc.), ensuring data integrity and compliance with relevant legislation including the Organisation of Working Time Act, 1997.

Coordinate all absence management processes, including calculations, reporting, medical referrals, assessments, and associated administration.

Administer and communicate personnel changes (including compensation and benefits) to the Payroll Department, ensuring timely and accurate updates and notifications to employees.

Oversee the processing of purchase orders and invoices for the HR team.

People Analytics & Reporting

Develop and maintain management and analytics reports (e.g., absence management, headcount, ad hoc reports) to support business needs.

Support the administration of HR Key Performance and Operational Indicators through accurate data collection and reporting.

Contribute to the ongoing development and maintenance of HR Information Systems to streamline and simplify HR processes.

Administer all statutory and regulatory HR reporting requirements to ensure compliance.

Recruitment

Manage the end-to-end recruitment process for Third Level students and support the administration of the Company's Transition Year Work Experience Programmes in collaboration with HR management.

Support the HR Specialist with recruitment activities, including onboarding and quarterly induction programmes : post job advertisements, schedule interviews, manage recruitment documentation, and host induction sessions.

Provide administrative support for the Graduate Programme, including organising Assessment Centres and conducting early screening assessments.

Prepare and issue contracts of employment and change of status documentation.

Promote the forestry sector and Company opportunities at careers events for second and third level students.

Communications, Employee Engagement & Wellbeing Initiatives

Coordinate and distribute monthly HR communications to the group in collaboration with HR management.

Provide administrative support for the HR SharePoint site to ensure effective information sharing.

Coordinate and deliver employee engagement and wellbeing initiatives (e.g., flu vouchers, new starter events, Christmas Jumper Day).

Support the Performance Management and Employee Development process (Appraisd).

Key Competencies

Personal Credibility : Demonstrates integrity, discretion, and the ability to maintain confidentiality in all HR matters.

Interpersonal Skills : Builds effective working relationships with colleagues, managers, and external partners through strong communication and collaboration.

Adaptability : Thrives in a fast-paced, dynamic environment, adapting quickly to changing priorities and requirements.

Proactive Approach : Anticipates and identifies issues, taking prompt action to resolve them efficiently.

Problem Solving : Applies sound judgment and resourcefulness to resolve day-to-day challenges effectively.

Organisation & Attention to Detail : Delivers high-quality work through excellent organisational skills and strong attention to detail.

Planning & Multi-tasking : Effectively prioritises tasks and manages competing deadlines to ensure timely completion of work.

Verbal & Written Communication : Communicates clearly and professionally, with strong report writing and numeracy skills.

Desired Technical Competencies

Education & Experience :

Third-level qualification in Human Resource Management (ideally HETAC Level 7) and at least two years' experience in a busy HR environment.

HR Systems :

Experience working with HR management systems.

IT Skills :

Proficient in Microsoft Word, PowerPoint, Excel, SharePoint, and Teams.

Professional Membership :

This role requires that you are a member of CIPD, and thus at all times you must maintain an active membership and meet the necessary continued professional development requirements of this professional body.

Our Company Values

Resourceful

Knowledge-Led

Applications

Closing date for applications is Sunday, 5 October 2025.

Please submit your application through our Recruitment platform here.

Coillte is proud to be an equal opportunities employer.

We are committed to providing an inclusive and diverse workplace for all which builds upon our core values and fosters a positive work environment where EVERYONE can bring their true self to work and achieve their full potential.

If for any reason you would like us to make any supports or accommodations to help you in making your application please contact us at

Your application details will be stored for a period of 14 months in line with the Data Protection Act 1988, Amended 2003, and the General Data Protection Regulation (Regulation (EU) 2016 / 679), and used solely for the purposes of your application for employment within the Company.

For more information on the processing of your personal data please see our Data Protection Policy and Privacy Policy.

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