Legal Pa – Real Estate

Our Client is an International Law Firm and are currently hiring a Legal PA to support the continued growth of the Dublin office.

The successful candidate will provide high quality, proactive and experienced support to a team of Real Estate fee earners.

The team acts for some of the foremost institutional investors, lenders, developers and retailers in the Irish market and around the world.

They have a strong culture of support and collaboration and, as a member of the team, you will be encouraged to contribute to business and practice development activities.

Call Orla on 01 8456312 for details

Salary : to €40K

Benefits : Pension, Healthcare, Life Assurance, Income Protection, Hybrid working, 25 days AL, Career Progression

The Role :

Work collaboratively with all Finance teams to proactively support fee earners' financial performance including client billing and reports, management of matter balances and working capital.

Undertake all matter management processes, applying correct rates at opening, prompt preparation of engagement letters, matter specifications and liaising with the Business Acceptance Unit as required.

Conflict check and Client Due Diligence processes, accurately completing the end to end Client Matter Inception (CMI) process whilst adhering to Firm wide best practice protocols.

Ensure all file management processes are undertaken correctly by identifying matters for closure, bills are paid, clearing client balance, WIP and archiving completed files.

Comprehensive diary management including forward planning, proactive travel and meeting arrangements, identifying meeting clashes and resolving independently where appropriate.

Identifying and recommending cost efficient options for complex travel arrangements.

Ensure all meeting requirements are identified and actioned, including proactive preparation of meeting packs, itineraries, room and hospitality resource.

Support in preparation and management of transactional documents and contracts, title deeds, security deeds and correspondence.

Liaise with internal teams, stakeholders, external parties / bodies such as Banks / Councils / Government departments / Vendor / Purchaser solicitors and clients to ensure matter tasks are efficiently and professionally completed.

Work closely with Business Development to support fee earners on organisation and attendance of events and conferences; CRM administration; production of and updating fee earner CV's; using the Business Development hub and credentials database; assisting with bids, tenders and pilots.

Where your allocated fee earner is a Client Relationship Partner (CRP) for a Client Universe Client, assist the Business Development team with organising and attending core team and relationship meetings; organisation and attendance of events; assist with compiling regular client reports as required.

Utilise the firm's internal legal assistance team on all administrative tasks, taking ownership to ensure tasks are completed and delivered to fee earners in a timely and accurate way.

Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.

Demonstrate technical competency in order to support fee earners, identify and address knowledge gaps to fulfil all elements of the role.

Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and / or Risk and Compliance.

Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires.

The Candidate :

2-3 years' Real Estate Legal PA experience (or equivalent) gained within a comparable environment and at an appropriate level.

Excellent verbal and written communication skills, with appropriate and effective use of grammar and punctuation.

Be a confident stakeholder manager, with evidenced experience of engaging with internal and external stakeholders of all levels.

Adopt a consultative and thorough approach to tasks.

Maintain efficient diary and task management across a range of tasks, ensuring the accuracy and levels of service expected within a high performing team.

Have enthusiasm, resilience and ambition to find solutions to problems.

Remain calm and optimistic in time sensitive situations or under pressure.

Willingness to work flexibly to meet client needs.

High degree of competence in the use of Microsoft Office suite.

If this Legal PA vacancy sounds like you, call Orla on 01 8456312 for details

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