Legal Office Manager / Accounts Manager

Legal Office Manager & Accounts Executive Dublin 1 Firm Profile Role & Responsibilities ACCOUNTS Accounting Postings Day to day responsibility for accounts To keep the firm's accounts up to date Significant data entry - speed and accuracy essential All bank reconciliations and all other reconciliations Credit Control Compliance with Solicitors Accounts Regulations Online Banking and enforcement of verification policies and procedures Billing and invoices Maintaining all necessary and appropriate records in compliance with all relevant regulatory and office requirements Generating reports and distributing to partners. Overseeing action required to be taken in respect of same Managing aged debt FACILITIES Provision of appropriate facilities for staff Office equipment and the related maintenance contracts Liaison with all service providers Ensuring facilities comply with Health & Safety regulations Management of client areas e.g. reception, meeting rooms Maintaining all required office inventories - equipment, IT, service provider contact details,etc PURCHASING Ordering of office supplies Purchase agreements with external suppliers STAFF RESOURCING Appropriate allocation of work to legal secretaries and executives Sourcing of temporary staff where appropriate HUMAN RESOURCES Staff management Payroll Supervision of secretarial and administrative staff Recruitment of secretarial and administrative staff Training of secretarial and administrative staff Management of support cover Induction process for new staff Maintain records of sickness and holidays and management of both INFORMATION TECHNOLOGY Liaison with external providers to ensure that IT infrastructure is appropriate for the needs of the practice IT usage policy e.g. e-mail policy Phone system Management and understanding of Case Management system COMMUNICATIONS - Internal Efficient flow of information within the practice Processes for incoming / outgoing post correspondence Internal distribution Management of external couriers Document security COMMUNICATIONS - External Managing performance of the case management system THE PERSON A minimum of 3 years' experience in a similar role Previous experience in a legal practice is desirable but not essential Staff management experience is essential A highly motivated individual Highly developed organizational skills with an ability to take on and complete tasks within agreed time-scales. Proven ability to take responsibility and act on own initiative Highly Professional - committed to excellence in approach to work Working knowledge of Microsoft Office and ideally Keyhouse Case Management Capacity to communicate effectively Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills : office manager COO legal practice manager Benefits : Negotiable