Office Administrator M / F

General information

Organisation

Egis is an international player active in the consulting, construction engineering and mobility service sectors.

We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.

With operations in countries, Egis places the expertise of its 18, employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.

Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital net zero targets, that's our purpose.

Reference

Position description

Job title

Office Administrator M / F

Contract type

Permanent contract

Business Line specific context

Egis Lagan Services

Egis Lagan Services undertake motorway maintenance and renewals work on the Irish motorway and high speed dual carriageway network on behalf of Transport Infrastructure Ireland (TII). Our responsibility extends to some km of motorway and high speed dual carriageway.

Job description

Purpose of the Role

To undertake the administration role for the Limerick Tunnel operations team, to liaise with other administration personnel as required and to provide secretarial support to the depot management.

Key Areas of Responsibility :

1. Office Administration :

• Operate the COINS System for purchase orders and GRNs.
• Process invoices & liaison with accounts payable.
• Daily accurate logging of motorway incidents on internal and external systems and escalating to relevant departments.
• Manage this data entry to ensure KPI reporting.
• Control of staff timesheets and assist HR in compiling payroll data.
• Maintaining detailed records including records for staff training, vehicle maintenance, waste management, fuel management, energy usage data, chemical usage, customer contacts and HSEQ records.
• Preparation of reports including analysis of data where relevant.
• Data management for routine maintenance activities / records including scheduling and recording activities on the maintenance management system.
• Co-ordinate internal and external meetings, attend such meetings, record minutes, actions and following up on same.
• Document control to ensure archiving of documentation is accurate and in line with the SharePoint structure.

2. Secretarial & Admin Support :

3. Other

Profile

Essential to the role :

Desirable for the role :

Experience / Knowledge

Essential to the role :

Job Types : Part-time, Permanent

Expected hours : 20 per week

Benefits : Monday to Friday

Education :

Leaving Certificate (required)

Experience :

Microsoft Office : 2 years (required)

Work Authorisation : Ireland (required)

Work Location : In person

Position location

Job location

Europe, Ireland

City

Limerick

Candidate criteria

Minimum level of education required

2-A. Level / High school Diploma / 12th Grade

Minimum level of experience required

2-5 years