Part-Time Office Administrator

General information

Organisation

Egis is an international player active in the consulting, construction engineering and mobility service sectors.

We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.

With operations in countries, Egis places the expertise of its 18, employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.

Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital net zero targets, that's our purpose.

Reference

Position description

Job title

Part-Time Office Administrator

Contract type

Permanent contract

Business Line specific context

GENERAL INFORMATION

Job Title : Part-Time Office Administrator

Location : Macroom Co. Cork

Department : Administration

Reporting to : Depot Manager

Contract Type : Permanent

Job description

JOB DESCRIPTION

Purpose of the Role

To undertake the administration role for the maintenance team on a Part-time basis, to liaise with other administration personnel as required and to provide secretarial support to the senior staff.

Key Areas of Responsibility :

Office Administration

Attending Maintenance Audits and HSEQ Audits.

Control of staff timesheets.

Operate the COINS System for Orders and GRNs.

Logging of incident reports on MTCC.

Create and maintain records for monthly client reports.

Data management on Maintenance System.

Compiling Reports.

Co-ordinating Maintenance Meetings.

Document Version Control and Document Circulation.

Preparation of reports including analysis of data where relevant.

Liaison with Insurance Companies.

Maintenance Reporting on RMMS.

Payroll knowledge.

Secretarial & Admin Support

Perform all functions of Secretarial / admin support.

Develop and maintain an effective filing and paper trail system.

Design standard templates for letters, memos, forms and all other relevant documents as required.

Handling incoming telephone call as required.

Liaison with relevant stakeholders.

Scheduling and Co-ordinating internal and external meetings.

Other

Data entry.

Security arrangements and provision of reception service.

Catering arrangements.

Incoming and outgoing post.

Office supplies.

Office Health & Safety.

General Office Communications.

Profile

PERSON SPECIFICATION

Criteria

Essential to the Role

Desirable to the Role

Qualifications / Education / Training

Leaving Certificate

ECDL (or similar Microsoft Office Experience)

3rd Level Qualification

Experience /

Knowledge

Office Management Documentation Control

Data Entry

Experience of online cloud-based document control systems

Experience in financial software packages

Skills / Abilities / Personal Attrbutes

Strong Organisational Skills

Strong Interpersonal Skills

Flexible

Ability to multitask

Position location

Job location

Europe, Ireland

City

Cork

Candidate criteria

Minimum level of education required

3-Diploma of Higher Education / Associates Degree / BTEC Higher National Diploma

Minimum level of experience required

2-5 years