Finance Administrator

About us : : Circle Voluntary Housing Association was set up in 2003 and is a leading provider of social housing in Ireland. Our vision is to make a real difference by delivering quality homes and innovative integrated housing solutions to individualsand familiesin Ireland.Wearepassionate about our people andthedelivery of atenantfirst service. Our team members are the secret element of our success. Their experiences, competencies, values, knowledge, and perspectives aregreatly valuedand have significantly contributed to Circle delivering over2,500homes.They deliver services toover5,000 peopleand helpcreate thriving communities. Wearededicatedtofindingtherightpeoplewhoembraceourpurpose,vision,andvalues.Inreturnwewillsupportyouto learn,growand excel in an exciting, flourishing, diverseorganisation.We are committed to fostering an inclusive and collaborativeworkenvironment,whichvalueseverypersonwhoworkswithusandallofthosewholiveinourhomesandcommunities. Reflectingthegrowingdiversityofthecommunitiesinwhichwework,wewelcomeapplicationsfrompeopleofallcultures, nationalities,genders,membersoftheLGBTQ+ communityandanybackgroundtraditionallymarginalisedinsociety. About the role : This is a new and exciting role at Circle VHA. The Finance Administrator provides confidential and professional support to the Director of Finance, ensuring the smooth running of the department and providing high-quality administrative services to all stakeholders. They possess exceptional organisational, communication, and problem-solving skills, enabling them to handle a wide range of tasks and projects effectively. The ideal candidate will have a proven track record in a similar role, strong IT proficiency, and the ability to work collaboratively with both internal and external teams Key Responsibilitys : Provide confidential and professional support to the Director of Finance / Finance Department, handling phone calls, emails, and enquiries in a timely and efficient manner. Assist team members in maintaining accurate and up-to-date records and information, ensuring data integrity and regulatory compliance Organise and coordinate meetings, seminars, and events, ensuring smooth logistics and adherence to agenda Assist in the administration of Company Secretarial duties as required Draft and present reports, presentations, and summaries, effectively communicating data and insights to stakeholders Participate in ad-hoc projects as instructed, contributing to the implementation and success of departmental initiatives Maintain a positive and professional image, upholding Circle VHA's brand integrity and promoting a customer centric approach Comply with all health and safety, safeguarding, equality and diversity, and data protection policies and procedures Ad hoc duties as required Key Competencies Provide confidential and professional support to the Director of Finance / Finance Department, handling phone calls, emails, and enquiries in a timely and efficient manner. Assist team members in maintaining accurate and up-to-date records and information, ensuring data integrity and regulatory compliance Organise and coordinate meetings, seminars, and events, ensuring smooth logistics and adherence to agenda Assist in the administration of Company Secretarial duties as required Draft and present reports, presentations, and summaries, effectively communicating data and insights to stakeholders Participate in ad-hoc projects as instructed, contributing to the implementation and success of departmental initiatives Maintain a positive and professional image, upholding Circle VHA's brand integrity and promoting a customer centric approach Comply with all health and safety, safeguarding, equality and diversity, and data protection policies and procedures Ad hoc duties as required EducationandWorkExperience NFQ-Level 5 or NFQ-Level 6 in business, administration, computing, housing, or a related field. Minimum of 2 years' experience in a similar administrative role, ideally supporting senior management. KeyKnowledgeandSkills Advanced knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and SharePoint / Teams. Excellent IT Skills and proficiency with IT and various IT packages. Presentation Skills - ability to communicate to all levels within organisation Excellent written and oral communication skills, with the ability to effectively present information to both internal and external stakeholders Ability to prioritise work to deadlines and meet targets Strong organisational, time management, and prioritisation skills, capable of handling multiple tasks simultaneously while maintain a calm and professional demeanour. Demonstrable ability to work independently and on their own initiative and as part of a team, fostering positive working relationships at all levels. Customer-focused approach, prioritising excellent service delivery and proactively resolving issues. Problem-solving skills, analytical thinking, and the ability to identify and implement solutions. Full, clean, and unrestricted Irish driving license with access to a vehicle High level of integrity and confidentiality, ensuring the protection of sensitive information. Commitment to continuous learning and professional development, keeping up-to-date with industry best practices. Ability to work effectively in a regulatory environment, adhering to relevant policies and procedures. Flexibility and adaptability, adapting to changing priorities and requirements. Passion for providing outstanding administrative support and contributing to the success of the CEO / Corporate Services Department Skills : Excellent time management skills IT skills [Word, Excel, PowerPoint] Communication Skills Strong organisation Skills self motivated Problem Solving Benefits : EAP Pension Hybrid working Sick leave scheme bike to work 26 days annual leave