Supplies Officer Grade D

Our client is seeking an Office Administrator t o support within their Procurement Department at their Galway facility.

Temporary Contract, Monday – Friday – 35 hours weekly.

Responsibilities

The position of Supplies Officer Grade D encompasses administrative responsibilities which include the following :

Procurement Duties

• To participate in general Procurement activities including requisition processing, purchase ordering, receipt, recording and proper stock control of various items relative to the Grade.
• To assist the line manager in the day-to-day management of the assigned Procurement function.
• To monitor performance of suppliers.
• To ensure that all stock and other assets under his / her control are properly accounted for.
• To adhere to policies, procedures and regulations.
• To liaise with line manager in identifying items with contract potential.
• To assist in the development of Customer based service with assigned Service Users – . Monitor Service LevelsProduct PerformanceStock Holding Levels
• To work closely with relevant budget holders in relation to planning the required service.
• To source suppliers as required by customer demand.
• To work, manage and contribute to the HSE Procurement Systems in the day-to-day operation of the service.
• To keep records as may be directed and, in the manner so directed.
• Reporting any deficiency or irregularity which may arise during the course of their work.
• To ensure staff adhere to relevant HSE policies and regulations, ., Health & Safety, Procurement Policy and Financial Regulations.
• To liaise with other departments regarding requirements and provide advice and assistance as required.
• To participate in the most appropriate manner to deliver the supply service to end-users.
• To observe and adhere to appropriate financial regulations.
• To operate any systems used for the materials management function including computerised system, bar coded systems, top-up systems etc., in accordance with operational procedures.
• To provide administrative support to both Sourcing and Logistics functions.

Administration

Customer Service