Clerical Officer Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based on the West side of Galway close to the University Hospital of Galway.
RESPONSIBILITIES
- Supporting the SEO in all administrative needs
- Preparing of HR Forms
- Ability to work in a fast paced environment
- Checking and verifying and recording Invoiceson behalf of theSenior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
- Processing orders in respect of Janitorial items and Oil requests
- General Administration duties, e.g.
filing, typing, data input, photocopying, scanning etc
Minute taking as requiredDealing with queries by phone, email and postContacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contractsAttending and arrangingtender viewings with perspective Cleaning Companieswith the Assistant Staff Officer and attending committee meetingsAny other duties as assigned by the Staff Officer / Senior Executive OfficerScheduling clinicsProcessing claim formsProcessing and issuing Primary Medical Certs to people with disabilitiesSending out clinic appointment lettersKeeping the client database up-to-date REQUIREMENTSProficient with Microsoft Office; Word, PowerPoint and ExcelPrevious experience within HSEStrong typing skills is essential.Dictaphone typing is desired but not essential.Excellent communication, organisational and presentational skills.Attention to detail, prioritisation and deadline orientated.Please note additional duties may be carried out which are not listed above For more information, please email #LI-CO4 #CplCaoimheODriscoll Skills : excel MS Suite Payroll