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Clerical Officer- Grade 4

Clerical Officer- Grade 4

Cpl Resources - GalwayCathair na Gaillimhe, Ireland
10 days ago
Job description

Clerical Officer Our client, a public sector body, wishes to hire an experienced Clerical Officer who is immediately available for a full time, 35 hours per week, position on a temporary 3-month contract based on the West side of Galway close to the University Hospital of Galway.

RESPONSIBILITIES

  • Supporting the SEO in all administrative needs
  • Preparing of HR Forms
  • Ability to work in a fast paced environment
  • Checking and verifying and recording Invoiceson behalf of theSenior Executive Officer in respect of Utility Bills, Agency, Storage, Cleaning and Printer Invoices
  • Processing orders in respect of Janitorial items and Oil requests
  • General Administration duties, e.g.

filing, typing, data input, photocopying, scanning etc

  • Minute taking as required
  • Dealing with queries by phone, email and post
  • Contacting relevant stakeholders to follow up on queries particularly in relations to Invoices and services not provided as per contracts
  • Attending and arrangingtender viewings with perspective Cleaning Companieswith the Assistant Staff Officer and attending committee meetings
  • Any other duties as assigned by the Staff Officer / Senior Executive Officer
  • Scheduling clinics
  • Processing claim forms
  • Processing and issuing Primary Medical Certs to people with disabilities
  • Sending out clinic appointment letters
  • Keeping the client database up-to-date REQUIREMENTS
  • Proficient with Microsoft Office; Word, PowerPoint and Excel
  • Previous experience within HSE
  • Strong typing skills is essential.
  • Dictaphone typing is desired but not essential.
  • Excellent communication, organisational and presentational skills.
  • Attention to detail, prioritisation and deadline orientated.
  • Please note additional duties may be carried out which are not listed above For more information, please email #LI-CO4 #CplCaoimheODriscoll Skills : excel MS Suite Payroll
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    Clerical Officer • Cathair na Gaillimhe, Ireland