Fleet Co-Ordinator – Dublin

Fleet Co-Ordinator - Dublin

Being a part of Ireland's largest food service provider means joining a team that is passionate about the world of food and dedicated to the growth and support of the industry. Here at Sysco, our wide, national network aims to serve thousands of cafes, restaurants and bars throughout the country that make up our customers.

Though we have always been a local organisation, being a part of Sysco means we retain an international focus that offers our employees the opportunities to learn, develop and pursue the career they have always wanted.

Now, we're looking for a Fleet Co-ordinator to join our team. This role will play a key part in the overall growth of the organisation along with helping to maintain our core ethos here are Sysco - keeping the customer at the heart of everything we do.

Key Accountabilities :

Co-ordinate the administration function of the fleet systems to maintain compliance with relevant safety & environmental standards, fleet accreditation, & legislative requirements.

Continuous administration of the Fleet management system "Truckfile", ensuring vehicle documents, test reports, and inspections are updated.

Take responsibility for maintaining the Fleet asset register, ensuring vehicle data is always accurate.

Monitoring of all 3rd party vendors ensuring they are completing their scheduled fleet maintenance activities on time and submitting their respective fleet documents onto "Truckfile" for assessment.

Supporting the Fleet Manager with regular tasks involving cost & vehicle performance analysis.

Compile monthly reports for all relevant functions & communicate performance via metrics to all relevant stakeholders.

Conducting and compiling vehicle audits, identifying defects and following up with workshops to ensure repairs are completed.

Assist with the Company Car Fleets driver defects, arranging repairs / services / call outs for breakdowns.

Ensuring the Sysco Ireland Fleet remains in-line with all current and legislative requirements vital to our company's integrity as the lead Food distributor in Ireland.

Maintain and update all Transport driver databases, including license, CPC, and H&S training records.

Registering and coordinating New Vehicles set up prior to first use - Tachomaster / Toll-Tags / Truckfile etc.

Assist Transport teams with tachograph / driver's hours compliance.

Liaise with Transport managers on compliance issues with the aim to reduce risk and increase overall vehicle / driver performance.

Requirements :

2+ years' experience in an Administration role in a large organisation.

Qualification in administration desirable

A self-starter with the ability to work on own initiative, within the Fleet and other site teams while managing multiple tasks across busy sites.

Excellent communicator.

Excellent Computer skills with a very good working knowledge of full range of MS Office packages.

Will be able to demonstrate an ability to create concise reports.

Full clean driving licence as there will be travel to other sites on occasion.

Ability to collect large amounts of data, quickly analyse and provide useful metrics for management.

Flexible working hours and excellent organisational skills.

Core Competencies :

Understanding Your Customers - acts as a role model in personal approach to internal and external customer goals. Takes time to understand the underlying needs of the stakeholders beyond those initially expressed.

Flexibility & Adaptability - Demonstrates understanding of how change impacts people. Anticipates resistance to change and works to support effective change initiatives.

Building Effective Relationships - Is a role model for maintaining constructive and effective relationships with others across departments and other boundaries. Demonstrates effective communication techniques and skills and is seen as a team player.

Communication & Listening - Exceptional communication skills - writes and speaks clearly in a variety of communication settlings and style.

Successfully delivers messages to all levels of the business and stakeholders achieving the desired effect.

The duties and responsibilities outlined in this job description are neither definitive nor restrictive and may change in detail from time-to-time to meet the changing needs of the business.

Sysco is an Equal Opportunity Employer.

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