Office Administrator

Receptionist and Office Administrator Location : On-site - Drogheda Port, Harbourville, Mornington Road, Drogheda, Co Meath Employment Type : Permanent Part Time (20 hours per week). Job Overview We are seeking highly organised and detail-oriented Office Administrators to co-ordinate our Reception and General Office on a job share basis for a maximum of 20 hours per week. Located at Harbourville, Mornington Road, the role of Receptionist & Office Administrator is challenging, multi-tasking and rewarding. This pivotal role ensures the smooth day-to-day running of the office by managing the flow of people and communications through the building and port as a whole. The successful candidate will be confident, outgoing, proactive, systems-oriented, and capable of managing a variety of responsibilities independently. Key Responsibilities Overseeing day-to-day office operations to ensure a welcoming professional and efficient workplace. Procuring office and hospitality supplies and maintain inventory levels. Managing reception, phones, and emails, demonstrating excellent customer service and professionalism to visitors and other stakeholders. Managing calendars and preparation of spaces for meetings Managing office security. Communicating with customers and suppliers via email and phone regarding payments, agreements, and general inquiries. Working with multiple external contractors to ensure that the Office is always fully functional. Setting up and attending board meetings with senior management and taking accurate minutes. Maintaining oversight of company office property including keys, IT assets, and other physical resources. Managing communal spaces to ensure that all maintained in a clean, organised and efficient manner. Providing administrative support to the CE and other members of the management Team Reconcile financial data, including VAT and tax documentation, and coordinate with the company accountant as needed. Required Skills & Competencies A natural communicator with a warm and professional manner and a high level of professionalism, integrity, and trust An ability to work independently as well as with others. An ability to multitask and cope well with pressure Strong systems implementation and process adherence mindset. Proficient in Microsoft office software including excel and accounting tools. An ability to adapt and grow with the role. Qualifications & Experience 1-3 years proven experience in Reception / office support. Experience of implementing processes and maintaining systematic approach to workflow. Strong understanding of administrative processes and financial procedures.