Legal Chief Operation Officer

Chief Operation Officer Legal Firm Dublin 2 ACCOUNTS Accounting Postings

• Compliance with Solicitors Accounts Regulations
• Liaison with Firm's accountant and book-keeper
• Day to day responsibility for accounts
• To keep the firms accounts up to date
• Significant data entry - speed and accuracy essential
• All bank reconciliations and all other reconciliations
• Credit Control FEE GENERATION
• Regular Fee Earner meetings to discuss WIP / monthly / annual targets;
• Monthly forecasting and cash flow analysis for the Partners;
• Fee Earner Annual Bonus Computation STAFF RESOURCING
• Appropriate allocation of work to legal secretaries + clerks
• Sourcing of temporary staff where appropriate HUMAN RESOURCES
• Supervision of secretarial and administrative staff
• Recruitment of secretarial and administrative staff
• Training of secretarial and administrative staff
• Induction process for new staff
• Maintain records of sickness / holidays FACILITIES
• Provision of appropriate facilities for staff
• Office equipment and the related maintenance contracts
• Liaison with service providers eg : cleaners, electrician
• Ensuring facilities comply with Health & Safety regulations
• Management of public areas e.g. reception, meeting rooms
• Management of car parking spaces PURCHASING
• Ordering of office supplies / supervision of stock levels
• Purchase agreements with external suppliers INFORMATION TECHNOLOGY
• Liaison with external providers to ensure that IT infrastructure is appropriate for the needs of the practice
• IT usage policy e.g. e-mail policy
• Phone system
• Management / understanding of Case Management system COMMUNICATIONS - Internal
• Efficient flow of information within the practice
• Processes for incoming / outgoing post / faxes
• Internal distribution
• Management of external couriers
• Document security e.g. wills and deeds
• Organise social events COMMUNICATIONS - External
• Maintenance of website
• Maintenance of online presence
• Securing articles from solicitors to keep the profile current
• Managing performance of the case management system PERSONAL FILES
• Property management
• Confidential letters etc. for principal THE PERSON
• A minimum of 2 years experience in a similar role
• Previous experience in a legal practice is desirable but not essential
• Staff management experience is essential
• A highly motivated individual
• Highly developed organizational skills with an ability to take on and complete tasks within agreed time-scales
• Proven ability to take responsibility and act on own initiative
• Highly Professional - committed to excellence in approach to work
• Working knowledge of Microsoft Office
• Capacity to communicate effectively
• Appreciation of the sensitive nature of the information that the post holder will be privy to and the need for absolute discretion and trust Reed Specialist Recruitment is an Employment Agency and an Employment Business for permanent and temporary recruitment. In response to your application Reed will contact you by phone, email or SMS to discuss it and related opportunities. You can opt out at any time using the links provided. Skills : COO operations accounts legal Benefits : Neg