Project Administrator

Dornan are currently recruiting for a Project Administrator to work on one of our projects in Cork. Dornan are a leading Mechanical, Electrical and Instrumentation contractor with projects in Ireland, Mainland Europe, the Nordics and the are involved in projects across many sectors such as Pharmaceutical, Data Centre, Healthcare, Education, Commercial, and Power will join a hard-working ambitious team and you will benefit from a supportive culture, where your ideas and contributions will be recognised. Your day to day will include : Responsible for co-ordinating all project documentation; records must be maintained, kept up-to-date and archived correctly Collating times sheets and forwarding to payroll to process, following up on payroll queries Preparation of reports and memorandums Responsible for individual employee files / queries Site tracker-needs to be done every day Greeting visitors and registering them on arrival Update REQ register- every time a new req is raised. Update the Outgoing Instruction register and drawing register and Tech Sub register- whenever a tech sub is uploaded or when Client has commented on one. Update RFI register- when uploaded on conject or Client has answered a previous RFI Booking flights and accommodation Examine documents, such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data. Ensure that all corporate documents are well checked and submitted on time prior to the documents submission due date. Manage mail and packages, ensure prompt distribution across the departments Be familiar with purchasing systems for raising Purchase Orders, registering invoices and goods receipting Arrange purchasing of goods and services, spares, and consumables for site as required Assist with data compilation to producing reports, statistics for management information and budget purposes Maintain various staff records such as training, issue of PPE, laundry and booking training courses as required for staff to meet needs of site training database Proactively manage meeting room allocation, manage cleaning services and arrange lunches Assist in composition and management of documentation related to Quality, Completion Packs, HSE Secretarial services as required, taking meeting minutes, filing, photocopying Input stock movements and spares control for items held on the asset registers All other reasonable tasks assigned to you from time to time from your manager What we are looking for : Detailed knowledge of the Project Administration role. Maintenance and upkeep of computing system Preparation of reports and memorandums. Assisting with staff queries #LI-KK1 #DOR1 Why Dornan? Our commitment to our employees development - we offer career progression pathways, always seeking opportunities to promote and upskill our people. Health & Wellbeing - Fostering health and wellbeing is paramount to creating a supportive and inclusive work environment. Our commitment to mental health manifests through targeted workshops. We have a Health & Wellbeing Calendar, our Employee Assistance Programme, and the formation of a Wellbeing Network comprising over 80 trained Mental Health First Aiders. Corporate Social Responsibility - We embrace our role in shaping a sustainable future and understand the significance of our impact. We are committed to delivering leadership in sustainability as ESG Citizens. With our expertise, we strive to reduce the environmental footprint of the communities we serve. Benefits - from helping you to plan for the future to Health & Wellbeing services we continue our commitment to support our people Diversity & Inclusion We believe your career should only be limited by your own ambition. At Dornan we are proud of our dynamic workforce and will continue to recruit people from a variety of backgrounds, cultures and beliefs. Because we know that diverse organisations perform better. Note for Recruitment Agencies : We prefer to hire directly and we will be in touch with our PSL Agencies if this role is eligible for release. We do not accept speculative CVs from agencies. If speculative CVs are sent, no fee will be applicable - please direct all queries to the relevant Talent Acquisition Partner. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login / Register.