Grade Iv Admin Assistant Gastroenterology Permanent

Job Title : Administration Assistant, Grade IV Gastroenterology

Reference No : 06.033 (2025)

Department / Directorate : Medical Directorate

Reports to : Team Leader / Manager

Tallaght University Hospital (TUH) is a model 4, voluntary, academic teaching hospital partnered with Trinity College and situated in south west Dublin.

It employs over 4,000 staff from 63 countries, providing acute and tertiary care to a population of approximately 800,000.

It is a National Urology Centre, the second largest provider of dialysis services in Ireland, and a Trauma Unit.

The hospital is part of the HSE Dublin & Midlands Region, serving over 1.2 million people across seven counties, governed by an independent Board of Directors.

TUH is committed to innovation, quality improvement, and being a leader in healthcare transformation aligned with the Sláintecare vision.

Vision and Values : "People Caring for People to Live Better Lives" through excellent health outcomes and positive patient and staff experiences.

Our values, TUH CARE, are :

Collaborate : with partners Achieve : goals and wellbeing Respect : for all Equity : for patients and staff We value our staff as our most vital asset, fostering a skilled, motivated workforce dedicated to high-quality care.

Purpose of the Role : To support the smooth administration within the Gastroenterology team.

Key Duties and Responsibilities : Provide administrative support to the department and clinical staff.

Handle telephone queries related to department functions.

Communicate with staff, the public, and outside agencies professionally and confidentially.

Coordinate with Consultants and multidisciplinary teams.

Manage correspondence with GPs and other hospitals in a timely manner.

Provide clinic cover when needed.

Manage medical charts and maintain office procedures.

Type, file, and organize departmental correspondence and documents.

Assist with data collection and presentation for research projects.

Use relevant computer packages efficiently.

Perform additional duties as assigned.

Process T Pro letters.

Qualifications & Experience : Must have : At least Grade D3 in five subjects in the Leaving Certificate or equivalent qualification.

Or a comparable QQI qualification (e.g., Fetac Level 5).

Relevant experience demonstrating skills.

Two years of relevant administrative experience.

Proficiency in IT systems and packages.

Excellent command of English, spoken and written.

Desirable : Healthcare administrative experience.

Knowledge of managing wait lists.

Experience with T Pro, Med Modus, Clarity, Synergy systems.

Experience liaising with multidisciplinary teams.

Reward & Recognition : Salary in accordance with the Department of Health scales, from €35,256 to €54,370.

Permanent, full-time, pensionable position.

Annual leave as per hospital policy.

Work hours are 35 hours / week over 5 days, with flexibility for hours between 8 am and 8 pm, across 7 days.

Note : If you are not a passport holder of Ireland, a work permit may be required.

For more information, visit our blog.

Applications should be submitted via the 'Apply now' button.

Do not include bank or payment details in your application.

J-18808-Ljbffr