Junior Legal Secetary

About Keelings

Keelings is a 100% Irish-owned family business passionate about fresh produce. Operating across Ireland, the UK, and Europe, we grow, source, and supply top-quality fruit and vegetables. Our success is built on innovation, sustainability, and strong partnerships - powered by our dedicated people.

Role Overview

Assisting in the Legal Office with daily and weekly functions covering a wide variety of work. Support the In-house Legal Counsel and the Legal Secretary in the effective and efficient operation of the Group's legal operations.

Key Accountabilities & Responsibilities :

Diary Management

Maintaining Legal Counsel's diary.

Meeting requests - prioritising.

Co-ordinating meetings and following up on next steps.

Dealing with Senior Level Management.

Maintaining Trackers, Registers and Legal Databases.

Commercial Agreements.

Updating Precedents / Templates.

Online Research on sites such as Land Registry / Vision Net / CRO / Irish Patents Office etc.

Providing full secretarial support to the In-House Legal Counsel.

Accurately compiling complex legal documents.

Liaising with external experts - Barristers, Mediators, Local Authority Planners, Solicitors.

Designing, setting up and maintaining Excel Spread Sheets and Power Point Presentations.

General Office Admin

Stationery / Equipment Orders - pricing and cost research.

Filing and archiving.

SAP Concur- raising POs.

Timesheets.

Assisting with training slides and legal updates.

Company Secretarial and GDPR Software administration.

What You'll Need

• At least 2 years' experience in a busy legal office environment
• Strong attention to detail
• Ability to manage time and perform to strict deadlines
• Ability to perform to a high standard in a demanding environment
• Experience working as an Executive / Personal assistant
• Excellent Typing, Word, Excel and PowerPoint
• Teamwork abilities are a must
• IT Skills required (Word and Excel Skills essential)
• Ability to work on own initiative
• Have a high level of personal integrity and maintain confidentiality of work
• Good communication and interpersonal skills
• Be flexible and have a good approach to finding solutions
• Good Team player
• Must have own transport (Keelings is based in St. Margaret's and not serviced by public transport routes)
• Flexibility, if required, to work outside of normal hours at certain times to suit requirements of the business and cover holidays

Benefits :

Keelings Values

People Matter

Teamwork

Integrity

Passion for Achievement

Inclusion & Diversity Statement

In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.

Reasonable Accommodation Statement

If you require reasonable accommodation during the recruitment process, please let us know at recruitment_keelings@keelings.com

Recruitment Process

1. CV Submission & email acknowledgment of receipt

2. Phone Screening

3. 1st Interview

4. 2nd Interview

5. Outcome & Feedback

Keelings Careers - https : / / www.keelings.com / careers-keelings /

Keelings Strategy & Values - https : / / www.keelings.com / our-people /