Receptionist / Administrator

Receptionist / Administrator page is loaded## Receptionist / Administratorlocations : Dublin, IRLtime type : Full timeposted on : Posted Todayjob requisition id : 25WD91557

• Job Requisition ID #
• 25WD91557
• Position Overview
• You will be a primary contact for visitors with us.

You will receive and direct people, calls, issues, and deliveries to the appropriate department or employee.

You will support personnel that provide basic clerical support in many administrative settings.

You will perform all work with the primary goal of customer satisfaction.

You will maintain a diligent sense of safety and security for company sites.You will report to Facilities Manager.You will work in our Dublin office 5 days a week.

Use company phone systems to receive calls and to contact employees.

(May) use 2-way paging / phone system to contact Facilities or Security personnel.

Maintain Reception phone lists

Answer inquiries directly or direct calls to appropriate employee.

(May also) answer or direct calls from employees.

Communicate with employees on site-specific issues (i.e. found keys, car lights on)

Greet visitors and notify personnel of visitor arrival.

Monitor employee and visitor flow in and out of buildings.

Maintain security requirements by ensuring visitors sign visitor log and by distributing guest badges

Ensure that employees are using proper access badges.

Alert Security or Facilities staff of any disturbances or potentially dangerous intruders.

May be trained on alarm systems and provide first level response

Maintain and distribute lobby materials such as newspapers or magazines

Receive completed employment applications and resumes and route to HR for processing

Work with vendors, couriers and delivery personnel.

Contact appropriate employees to accept deliveries

In locations with no dedicated Facilities resource, contact Building Management and schedule appointments with vendors, manage card key and photo ID system for building, handle event set-up and clean up

assist with conference room bookings, loaner equipment (remote controls, adaptors, headphones) distribution

Manage vendor contracts, catering, and venue setup while maintaining compliance with health and safety regulations.

Support social activities, distribute materials, and oversee meeting technology tools (e.g., MS Teams, Zoom).

Supervise support staff, handle on-site troubleshooting, and prepare post-event reports.

Continuously evaluate performance to enhance attendee experience and maintain accurate documentation and financial records.

Determine the nature of the individual caller inquiries, and direct calls appropriately

Maintain accurate and timely problem tracking and resolution records

Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies.

We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made.We take great pride in our culture here at Autodesk – it's at the core of everything we do.

Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world.

Offers are based on the candidate's experience and geographic location.

In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Learn more here : Please search for open jobs and apply internally (not on this external site).

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