Terminal Concession Asset Oversight Lead

We're an airport industry leader with operations in four continents and over 3000 employees working together to ensure we deliver the best services for all our customers globally. We are a fast paced, energetic and diverse company. Offering careers that range from IT, Finance, Technical, Airport Operations to frontline security and customer focused roles and many more. Whether you are starting your career or looking for your next move, we have lots of great opportunities to choose from. The Terminal Concession Asset Oversight Lead plays a critical role in managing and safeguarding the operational, technical, and safety standards of all food & beverage, retail, and concession tenants operating within Dublin Airport. Acting as the primary interface between Dublin Airport (landlord) and commercial tenants, this role ensures that all tenant activities, including fit-out, commissioning, decommissioning, and ongoing operations are delivered in full compliance with airport regulations, technical specifications, and safety requirements. With a strong emphasis on mechanical, electrical, and fire safety systems, the Landlord Representative is responsible for maintaining the integrity of airport infrastructure, minimising operational disruption, and supporting the delivery of a world-class passenger experience through well-managed commercial concessions. Tenant Works Oversight (Watching Brief) Maintain an active on-site presence during tenant fit-out, refurbishment, and decommissioning works to ensure full compliance with Dublin Airport standards, policies, best practices, and all statutory obligations. Work closely with the infrastructure watching brief team on the commissioning, decommissioning of F&B and retail units. Review and sign off on proposed connections and disconnections of all services and utilities provided for by the Landlord. Monitor contractor behaviour, ensuring adherence to airside / landside access controls, security regulations, and safety protocols. Technical Compliance Monitoring Continually monitor compliance with mechanical, electrical, and fire life safety requirements, ensuring all systems are installed, maintained, and operated as per Dublin Airport guidelines and building codes. Check that all works integrate with the airport's existing M&E and fire systems without causing interference or degradation to core services. Support Infrastructure and Fire Safety in identifying and resolving technical compliance issues, including unapproved modifications, overloaded circuits, blocked fire routes, or unsafe installations. Maintain a clear log of all observations and enforce rectification through formal tenant communication and follow-up inspections. Stakeholder Coordination Serve as a key technical liaison between tenants and internal Dublin Airport stakeholders, including, Asset Management, Infrastructure, Ops Safety, Operations, and Commercial. Facilitate smooth communication across all parties to support optimum operations while protecting the airports operational integrity. Engage with external consultants, tenant project managers, and contractors to ensure airport requirements are fully understood and implemented. Commissioning & Operational Readiness Oversee tenant commissioning activities on behalf of Dublin Airport (The Landlord) to ensure all systems especially life safety (fire alarm, suppression, emergency lighting), M&E (HVAC, lighting, power), drainage, and ventilationare installed, tested, and functioning properly prior to occupation. Verify that all certifications, warranties, as-builts, O&M manuals, and statutory approvals are submitted and meet Dublin Airports requirements before handover. Coordinate with Infrastructure, Asset Managers, and Fire Safety teams to conduct joint inspections, witness testing, and final signoffs to validate operational readiness. Ensure tenants are briefed on ongoing maintenance obligations and performance expectations prior to opening. Decommissioning & Make-Good Management Oversee the orderly and compliant decommissioning of tenancies at lease expiry or early termination, including removal of all tenant-installed services, equipment, and signage. Ensure proper disconnection and isolation of utilities (e.g., power, water, gas, fire alarms) in accordance with Dublin Airports procedures. Verify that the space is reinstated to base-build condition, free of damage, hazards, or residual contamination (e.g., grease buildup, waste, wiring). Coordinate inspections with Infrastructure, Asset Managers, and Fire Safety for formal sign-off before the unit is returned to the landlords control. Day-to-Day Tenant Interface & Facilities Maintenance Oversight Act as the operational liaison for tenants, addressing queries and resolving issues related to infrastructure, access, services, and safety. Enforce tenant responsibilities for ongoing maintenance and operational compliance, ensuring all systems and equipment are in safe, functional condition. Conduct regular inspections or spot checks to verify maintenance of : Escalate maintenance deficiencies to tenant management and initiate enforcement actions if left unresolved. Support HSE, Fire Safety, and Asset Managers with coordinated inspections, audits, and remedial actions. Fire safety systems (fire alarm interfaces, extinguishers, fire doors, evacuation signage) Electrical infrastructure (distribution boards, emergency lighting, load compliance) Grease traps and drainage systems, with attention to regular cleaning, odour control, and blockage prevention. Ventilation, HVAC, refrigeration, and water supply systems Safety and Regulatory Assurance Monitor tenant adherence to all health, safety, fire, and life safety requirements, including risk assessments, fire drill participation, and statutory servicing. Ensure tenants are maintaining compliance with national safety standards (e.g., IS 3218 Fire Detection, IS 10101 Electrical Wiring Rules) and airport-specific requirements. Investigate and document incidents, near-misses, or hazards within tenant premises, collaborating with relevant internal teams to manage follow-up actions. Provide guidance to tenants on corrective actions, emergency procedures, and ongoing responsibilities for safety-critical systems. Documentation and Reporting Maintain detailed records of all tenant activities, including fit-out schedules, compliance tracking, inspection reports, meeting notes, and formal communications. Work in conjunction with Infrastructure watching brief team to ensure all documentation related to commissioning, maintenance, and decommissioning is retained in accordance with airport standards and audit requirements. Prepare regular status reports and briefings for senior management, highlighting key risks, issues, progress updates, and tenant performance metrics. Support post-project reviews and continuous improvement efforts by contributing lessons learned and recommendations for future works. Knowledge Dublin Airport operational policies, standards, and procedures, especially relating to commercial property, infrastructure, and safety. Building services engineering fundamentals (particularly M&E, HVAC, fire systems). Fire safety regulations and codes of practice, including IS 3218 (Fire Detection), IS 3217 (Emergency Lighting), and related Irish and EU safety legislation. Electrical safety standards, including IS 10101 (Wiring Rules) and safe isolation procedures. Grease management, ventilation, and drainage systems typical of F&B environments. Familiarity with construction, commissioning, and decommissioning protocols in live operational environments (preferably aviation). Awareness of permit-to-work systems, health and safety regulations (e.g., Safety, Health and Welfare at Work Act), and basic understanding of landlordtenant obligations. Experience Minimum of 57 years' experience in an asset management, maintenance and or facilities management ideally within an airport, transport hub or critical infrastructure environment. Experience overseeing or coordinating retail, F&B, or concession fit-out works, ideally in a live operational setting. Proven record of managing M&E and fire safety compliance in tenant or landlord-facing roles. Experience working under a watching brief or supervisory role, ensuring third-party compliance without direct execution responsibility. Familiarity with permit-to-work systems, operational readiness planning, and handover procedures. Exposure to multi-stakeholder environments involving internal technical teams, external contractors, tenants, and regulators. Skills Strong coordination and communication skills to effectively liaise with tenants, contractors, and internal stakeholders. T echnical literacy to understand and review drawings, M&E layouts, specifications, and compliance documentation. Problem-solving and risk identification, with the ability to escalate issues early and appropriately. Inspection and audit skills, including the ability to identify non-compliance, record findings, and follow up on rectification. Conflict resolution and negotiation skills, especially when dealing with tenants or contractors who are underperforming or non-compliant. Proficiency in using project tracking tools, inspection software, and Microsoft Office Suite (Word, Excel, Outlook). Ability to manage and document multiple projects or tenant activities concurrently in a dynamic airport environment.