Project Administrator

Overview

Project Administrator

Our client, a prominent global EPCM company, is currently seeking a Project Administrator to join a dynamic team working in highway, public realm, and transportation projects.

The Project Administrator will report to and support the Commission Manager in delivering the services to the client(s).

The individual will work as a key part of a small core team drawing on specialist and experts from various disciplines as required.

The individual would have experience in a project administration role, ideally in the highway, transportation or construction industries.

They must be able to work effectively with limited direct supervision, have excellent written communication skills and have a good understanding of documentation management techniques.

They will be working with Contractors, Clients and Internal Teams.

Responsibilities

Monitor, appraise and control the information output from the Commission Team, including responsibility for all reports and briefing notes.

Monitor, appraise and control the information received from the Operators.

Control of critical documents via a shared drive.

Coordination and management of project controls / documentation.

Submission and tracking of project documentation including Task Orders, Reports, Letters, etc.

Following up with members of the team on internal and external deliverables and raising concerns on delays with the Commission Manager.

Coordination and management of weekly timesheets.

Attendance at project meetings; record actions and prepare meeting notes.

Drafting of reports and presentations for issue internally and externally.

Compiling dashboards and liaising with contributions to meet deadlines.

Support the Commission Manager and ensure effective management of contracts including progress reporting.

Draft communications and correspondence to contractors.

Requirements

A minimum level 6 qualification recognised by the National Framework of Qualifications / Quality or equivalent plus 5 years postgraduate experience in their area of expertise.

Excellent written and verbal communication skills.

Demonstrate initiative with managing workload.

Strong interpersonal skills.

Good experience and knowledge of project administration, ideally in a multidisciplinary environment.

A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.

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