Project Co-Ordinator

Job Details Role Requirements Role Requirement 1 Project Management Management of assigned programme, project, and systems development workstreams as agreed in the DCDE Programme of Work, from initial scoping to project closure, in a consistent, well understood, and transparent manner, according to strict deadlines and within budget. Ensure the Early Years PMO strategy is being implemented at every stage within the Early Years project lifecycle and across the portfolio. Through effective project management and coordination, provide support to business owners to achieve an effective and integrated approach to the planning and management of business system and process require ements, solutioning and deployment. Working with Programme Design and Implementation (PDI) teams to ensure the overall programme delivery status is effectively and accurately tracked and reported against. Actively manage, report on, and mitigate risks to overall project delivery for assigned projects. Assess and monitor delivery of systems development against requirements and manage any resulting issues. Working with the Business Systems and Controls (BSC) team, ensure appropriate coordination of User Acceptance Testing (UAT) activities and ensure appropriate access for key stakeholders. Management and control of project collateral repository, ensuring all collateral is current, consistently structured, completed, and audited as appropriate. Adhere to good practice models in terms of risk control, project management, control, monitoring and closure. Ensure appropriate resource allocation and utilisation across assigned project and programme deliverables, highlighting any gaps where they arise, and working with PMO manager to ensure appropriate relative prioritisation of workstreams as and when necessary. Communications with all assigned project stakeholders on status, issues, risks with a focus on prioritisation of agreed critical path items, ensuring effective risk management and escalation is in place. Effective and consistent implementation of Pobal project management, PMO related process and tools definition, refinement in conjunction with Business and ICT project colleagues. Role Requirement 2 Analysis and Monitoring Identification and mitigation of issues and risks in relation to development of programmes and associated systems. Identify and provide feedback regarding identified risks and trends and make recommendations regarding support and training requirements and suggesting how issues can be addressed or prevented. Identify quality control tasks and work with stakeholders to implement as appropriate. Produce management reports and analysis at the appropriate stages of the project management process. Manage and maintain project management documentation ensuring that all relevant information is written up and communicated clearly and effectively at each stage of the process. Follow up on recommendations and decisions made in relation to any and all relevant programme and system Audits Role Requirement 3 People Management Allocate work, develop any assigned staff, and ensure effective relationships in a teamwork context Performance management for the team (where relevant) Ensure that assigned staff adhere to standards and procedures Role Requirement 4 Stakeholder Management Identify relevant stakeholders in PMO activities Implementation of a stakeholder management and communications plan in line with overall Early Years PMO strategy Establish effective relationships around Pobal's engagement model and ensure the necessary structures and agreements are in place with relevant business units and directorates as appropriate, and their managers Develop and encourage collaborative relationships and effective communications across Directorate Units and with partners across Pobal Positively influence the team whilst maintaining momentum, motivation, and resilience under pressure. Ensure adherence to the highest standards of health and safety and to all internal policies and procedures which support the promotion of a positive environment for occupational safety, health, and welfare. Required Experience Certified in Prince 2 Foundation, AGILE or equivalent certifications 3 / 4 years minimum experience working in Project Management Office and coordinating various areas such as change, risk, budget Proficient in MS packages - e.g. Word, Excel, PowerPoint, MS Project, Outlook, and SharePoint portals Basic understanding of SDLC lifecycle, PPM tools, MIRO Experience within the community / voluntary and / or statutory sectors Understanding and experience of the early years and young people sector Qualifications Relevant Third Level qualification (e.g. Degree) or equivalent Formal Project management qualification desirable Whilst experience and performance track record are key determinants, relevant qualification in project management / change management / service development and delivery is desirable To be considered for this role you will be redirected to and must complete the application process on our careers page. 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