Life Sciences Supply Chain Specialist

Overview

Organizational Background Information

Role Title

Life Sciences Supply Chain Specialist (on-site)

Business Unit

DGF IE

Location

Dublin

Scope of Role

This role oversees the transport and logistics of pharmaceutical products on behalf of a leading LifeScience company based in Dublin city Centre, ensuring end-to-end supply chain compliance with global regulatory standards.

It serves as a critical interface between internal quality teams and external partners to maintain product integrity and audit readiness.

Reports to

: Head of Implant Community

Dotted Reporting line

: Head of Airfreight

Days & Hours of Work

: Mon – Fri 9.00 to 5.30

Role Profiler

: Declan Costelloe

Responsibilities

Collaborates with external freight forwarding partners to arrange timely pick-up and export of pharmaceutical products.

Manages end-to-end cold chain logistics, ensuring product integrity and compliance with international shipping regulations.

Performs accurate and timely SAP transactions for product receipting and export.

Ensures all shipment documentation (e.g., commercial invoices, packing lists, temperature logs) is correctly filed and audit-ready.

Partners with quality and external logistics providers to investigate and resolve transport deviations, including temperature considerations.

Supports root cause analysis and implements corrective and preventive actions (CAPA) for logistics-related issues.

Applies expertise in pharmaceutical cold chain logistics and Good Distribution Practices (GDP).

Monitors temperature-controlled shipments using validated equipment and systems.

Ensures all supply chain operations comply with global regulatory standards (FDA, DSCSA, EMA, GDP).

Maintains inspection and audit readiness across all logistics and supply chain processes.

Maintains comprehensive documentation of all supply chain processes in alignment with SOPs.

Identifies and implements opportunities for process optimization and continuous improvement.

Ensures operational compliance with all revenue, international trade legislative requirements, and all requirements under Data Protection Legislation, in addition to all DGF IE policies and procedures (H&S, Quality, Environmental, HR, etc.).

Competencies

Relationships with others

Communicates in an open and honest manner

Treats others with respect, develops trust and values diversity

Demonstrates sensitivity to diversity (culture, gender, age, religion, race, disability)

Develops effective relationships with employees, peers and others

Confidence in dealing with all levels in the business over the telephone and face to face

Ability to remain calm when dealing with difficult situations

Good listening skills and ability to respond in a clear, respectful manner

Teamwork

Commitment to fulfilling their role in a team

Supportive approach to other team members

Shares information, knowledge, ideas and experience freely

Commits to team decisions and contributes to building a team

Works collaboratively with others to achieve team or business goals

Establishes acceptable levels of quality and quantity of work; reviews, recognises and supports achievement

Encourages and motivates team members and work colleagues

Customer Orientation

Bases decisions on how actions impact customers

Builds and maintains effective relationships with customers, suppliers and other departments

Focuses on customer needs and strives to meet and exceed expectations

Quickly and practically solves problems, seeking advice where needed

Appreciates what customers want and continuously strives to meet customer expectations

Problem Solving

Identifies issues and problems

Deep dives to identify root causes of issues

Applies formal problem solving techniques

Evaluates risk

Gathers information and analyzes causes

Quickly and practically solves problems

Establishes effective work processes and documents actions taken

Commitment to Excel

Aches to meet work targets and is willing to take on additional roles / responsibilities

Continuously reviews current processes

Seeks and is open to feedback

Etc.

Demonstrates positive attitude and adaptability in a changing environment

Procedural Skills

Organizes own workload across a range of responsibilities and meets deadlines

Ability to select appropriate procedures and follow them

Ability to meet procedural requirements and improve existing processes

Ability to create and follow new procedures

Attention to Detail

Works with lots of data to a high level of accuracy

Applies high attention to detail to written documents

Follows through on procedures and ensures completion

Skills / Qualifications

Expected years of experience (Minimum)

Proven experience in pharmaceutical logistics, particularly in cold chain operations.

Strong understanding of global regulatory frameworks (FDA, DSCSA, GDP).

Proficiency in SAP and other supply chain management systems; excellent organizational skills with high attention to detail; ability to work cross-functionally with internal and external stakeholders.

Expected Qualifications

3 years experience in a similar role

Proven experience in pharmaceutical logistics, including cold chain management and Good Distribution Practices (GDP).

Strong working knowledge of global regulatory standards (FDA, DSCSA, EMA) and compliance requirements.

Proficiency in SAP for inventory management, shipment processing, and documentation.

Experience coordinating with external freight forwarders and quality teams to resolve transport deviations.

Familiarity with implant logistics, including handling, storage, and coordination with clinical teams.

Excellent organizational skills with a focus on documentation and audit readiness.

Ability to work cross-functionally with internal stakeholders and external partners.

Strong problem-solving skills and attention to detail in a regulated environment

Effective communication skills, both written and verbal

The above statements describe the general nature and level of work performed by people assigned to this role.

They are not intended to be construed as an exhaustive list of all job duties performed.

The Company reserves the right to revise or amend duties at any time.

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