Office Services Coordinator (Part-Time)

Overview

We are Progress (Nasdaq : PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease.

We're proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress.

Join us as an

Office Services Coordinator in our office in Limerick

and help us do what we do best : propelling business forward.

This position reports to the Workplace Operations Manager and is focused on the Limerick office in Ireland, as well as delivering support on other locations within the EMEA region.

Responsibilities

Manage office equipment such as copiers and supplies

Set up and maintain inventories of all equipment (stationery, copiers), and liaise with requisitioners and service providers on proper delivery, handling and invoicing (using cost centers to track expenses)

Manage kitchenettes and kitchen equipment and supplies

Manage vending services and machines such as coffee machines, soda machines, and water taps

Take care of the interior plants and flower maintenance

Monitor delivered services to meet requirements and compliance

Manage daily incoming and outgoing postal services, postal service contracts

Manage properness of meeting, training and briefing facilities.

Assist the management assistant in organizing events, being the point of contact with catering services and setting up rooms based on specific demands.

Assist in organizing company events and managing holiday decorations

Coordinate the ordering and delivery of reprographic materials

Maintain good relationships with management, property managers and suppliers

Respond to any service requests for office needs (products or services), special applications (furniture, nameplates) and office moves and transfers

Assist in obtaining quotes and follow up with vendors, process requisitions, purchase orders, receiving and invoicing, verify cost centers and account numbers of accuracy and correct budget allocations.

Follow up with vendor for timely delivery and satisfaction of requisitioner

Prepare desks (dedicated desks or flex desks) to make sure the office is ready for occupancy and supply support on the locator application

Clean out offices under the direction of the Manager of that particular area and make them ready for the new occupant

Support the CSR Program of Progress which includes strategies towards environmental sustainability and Inclusion and Diversity

Charge of Health & Safety compliance, issues, policies, and practices

Be the first point of contact during fit-out project onsite and operate closely with the project development manager

Your background

Excellent organizational skills

Ability to be self-managed and work independently

Strong communication and problem-solving skills

The ability to make balanced and timely decisions with incomplete information.

Willingness to challenge yourself to utilize technology wherever appropriate to increase efficiency, improve operations, and decrease costs

Comfortable with computer skills : Outlook Calendar, Excel, and other internal software used to manage the facilities

What we offer

Compensation :

Generous remuneration package

Employee Stock Purchase Plan Enrollment

Vacation, Family, and Health

25 vacation days annually

Birthday day off

Community service time off

International Women's Day – March 8 is an official holiday for all employees

Pension plan

Group life assurance

Income protection coverage in case of long-term illness or injury

Private health insurance

Hybrid working

Cycle to Work scheme – tax-efficient bike and equipment purchase

Apply now!

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