Administration Co-ordinator

Purpose In this vital role you will provide administrative support for the signature process for Clinical Trial Contracts; support the Country Clinical Trial Directors and the Administrative Co-ordinator with a variety of activities. The successful candidate will be required to work 20 hours split across 4hours / day Monday Friday. Responsibilities Office Administration duties to include Serve as the first point of contact for visitors and staff; maintain a welcoming atmosphere. Screen and respond to phone calls and emails; address complaints and inquiries. Oversee front desk operations including mail, packages, and deliveries. Manage distribution lists, coordinate mailings and couriers. Handle administrative relationships with vendors. Assist with onboarding and offboarding team members. Provide logistical support for onsite meetings, including catering and equipment. Go to person for ad-hoc queries from the team Partner with key internal staff to ensure smooth functioning of office (Office Admin Lead, IS & Facilities) Support the Clinical Program Operations team to ensure timely coordination of department members administrative needs : Support the Clinical Program Operations (CPO) team in tracking and executing clinical trial agreements Coordinate local team meetings; arrange travel, meeting arrangements, visitor accommodations Prepare agendas, take and complete committee meeting minutes; coordinate distribution and follows up on action items Maintain distribution list, coordinate mailings and courier / deliveries of these documents Manage and support CPO department operations as needed Organise travel and manage expense submissions for CPO team Qualifications / Requirements Previous experience in administrative support role Experience using MS Office and virtual tele-conference tools Fluency in English Preferred Requirements Experience in similar or related disciplinary and / or international environment Basic knowledge of the function / business areas supported such as safety, sales, compliance, customer service, etc. Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc. LOCATION : Dublin, Santry Office Skills : administration communication planning