Scheduling Administrator

Job Description

Role Overview

We are now inviting applications for a Scheduling Administrator for our busy Scheduling department based in our Mallow office.

In this role, you will be at the heart of our operations, working within a team responsible for scheduling and coordinating various jobs to ensure the smooth delivery of all renewable energy projects. Working closely with our clients, subcontractors and other stakeholders, this administrator will play a key role in managing timelines, allocating resources, and keeping projects on track.

This position is ideal for someone with strong organisational skills, excellent communication, and the ability to thrive in a fast-paced environment where precision and problem-solving are essential.

If you are looking to be part of a growing company making an impact in the energy sector, we’d love to hear from you.

• About Ashgrove Renewables;

Founded in 2001, our company has been at the forefront of energy innovation for over 20 years, expanding our team by over 225% since 2021, following the successful launch of our Home Energy Upgrade division.

With considerable expertise in delivering cost and energy savings nationwide, we are proud to have completed over 15% of SEAI’s One Stop Shop and CEG projects in 2024.

As part of our growth strategy, we have acquired a larger facility currently undergoing upgrades to include both a warehouse and modern office space. The offices will feature state-of-the-art amenities such as a showroom, training facilities, customer meeting rooms, and virtual meeting pods designed to meet the increasing demand for online consultations and presentations.

Key Responsibilities

Primary contact for homeowners during installations

Scheduling installs with subcontractors & homeowners by phone & email

Liaising with various parties to resolve issues that may arise in a timely and professional manner

Coordinating with the other members of the scheduling team

Proactive approach to problem-solving

Reporting on role KPI's to the department head

Invoicing homeowners for completed works

Issuing and completing Purchase Orders for subcontractors

Ensure all information is shared & CRM software system is updated

Requirements

Minimum of 2 years of experience in an administrative role

Exceptional organisational skills with strong attention to detail.

Confident communicator, both over the phone and in writing.

Ability to prioritise multiple tasks and manage workload effectively.

Previous administrative experience in a technical role is advantageous but not essential

Benefits

Competitive salary commensurate with experience

Flexible working hours

Performance-related bonus

Bike to Work scheme

Onsite parking

Employee Discounts

Company Paid Leave

Further educational support, training and development opportunities

Sports and Social events and activities

Requirements

Minimum of 2 years of experience in an administrative role Exceptional organisational skills with strong attention to detail. Confident communicator, both over the phone and in writing. Ability to prioritise multiple tasks and manage workload effectively. Previous administrative experience in a technical role is advantageous but not essential