Administration Officer

AirNav Ireland - Administration Officer (On-site, Ballycasey Co. Clare) Our Company AirNav Ireland is a commercial semi-state company employing approximately 600 people at six locations around Ireland. AirNav Ireland has one primary function, which is to provide air traffic management and related services within the 451.000km2 of airspace controlled by Ireland. Safety is our business and underlines everything we do. AirNav Ireland operates to the highest international safety standards set by : the International Civil Aviation Organisation (ICAO) European Joint Aviation Authorities (JAA) EUROCONTROL the European Civil Aviation Conference (ECAC) the European Aviation Safety Agency (EASA) the European Union (EU) Main Duties and Responsibilities Where required, perform the role of Document Controller for the Shannon Enroute and AIS Operations. This will involve completing the change control process on the DAAMS and ensuring consistency between the DAAMS and the distributed hard copies. Where required, issue Air Traffic Control, AIS and Engineering notices, including updating of the ATC Electronic Briefing System and the Safety related documentation to the Regulator and the Safety Management Unit. Provide administrative support as required to Shannon Enroute, AIS, and Technical Services Operational Engineering Unit Management, including taking notes of meetings, general office duties, telephone enquiries from staff, industry and the general public, drafting and issuing of correspondence. Completing and issuing standards forms, memos, letters and responses to queries etc. Provide administrative support to the Unit Safety Manager in the administration of all safety related activities for the Shannon Operation Unit. Provide administrative support to the Unit Training Manager in the administration of all Shannon training activities including the maintenance of staff training records. When required, complete accurate and timely return of Public Holiday and Overtime reports for Shannon Operations Unit to the Finance Directorate. When required, complete accurate and timely sick leave records, medical certificates and Social Welfare claims for Shannon Operations Unit. Provide general office duties as outlined in the Shannon ATC Operations and Engineering general office manuals or duties requested by Unit management and / or the General Office AE. When required, provide administrative support in the creating, checking and annual review of unit documentation in line with published procedures. Checking and analysing documents, claims etc to ensure that they are correctly completed in line with Company documentation processes. Preparing standard statistical material, including weekly and monthly statistical reports. Creation / completion of purchase orders. Maintaining the records management system. Process licence applications in a timely manner. PERSON SPECIFICATON Qualifications, Knowledge, Experience & Skills Essential : Experience in a busy administrative position Excellent organisational and time management skills Excellent IT skills, including Microsoft Office 365 Suite (Word, Excel, PowerPoint, Sharepoint, etc.) Excellent interpersonal and communication skills Ability to work independently or as part of a team Desirable : Experience working in a regulated environment Why Apply? Excellent terms & conditions. This role is based full time on-site at our office in Ballycasey, Co. Clare Permanent contract Attractive pension scheme and annual leave Employee Wellbeing Programme Many more flexible and family friendly working policies How to apply : Applications (Cover letter & CV), giving full details of experience and suitability for the position, should be submitted no later than 12pm on the 25th of July. Late applications will not be accepted. Applicants must have the right to work and live in the EU. Applicants must upload aCover Letterin order to be considered. AirNav Ireland is an Equal Opportunity Employer Skills : Administrative Support Document processing Team Support Administration Office Administration Office Duties