Job Title : Deputy Information Governance Manager, Grade VII
Reference No : (06.038 (2025)
Department / Directorate : Information Governance, ICT Directorate
Reports to : Information Governance Manager
Tallaght University Hospital (TUH) is an exciting and dynamic place to work. The team at the Hospital are in the midst of implementing a new hospital that has already delivered on the opening of a new renal unit, day surgery centre, step down facility in the community and the start of building works on a new ICU extension. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.
TUH is one of Ireland’s largest acute teaching hospitals, adult, psychiatric and age-related healthcare on one site. The Hospital has 450 adult beds with over 3,500 people on staff and more than 50 different nationalities represented. The Hospital is a provider of local, regional and national specialties. It is also a national urology centre, the second largest provider of dialysis services in the country, a regional orthopaedic trauma centre and a designated trauma unit.
TUH is one of the two main academic teaching hospitals of Trinity College Dublin - specialising in the training and professional development of staff in areas such as medicine nursing, health and social care professionals, emergency medicine and surgery, amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties.
TUH Vision and Values
The vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.
Our TUH CARE values – for patients, their families, our community and staff are :
- C ollaborate – together and with our academic and care partners
- A chieve – our goals, positive outcomes and wellbeing
- R espect – for patients, each other and our environment
- E quity – for patients and staff
At TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.
purpose of the role :
The Grade VII will support the management of TUH’s Information Governance functions. S / he will foster high standards in relation to the management and processing of personal data and in relation to the management of FOI requests. S / he will deputise for the Hospital’s Data Protection Officer as required. S / he will develop effective and credible working relationships within directorates and departments across the Hospital in discharging the duties and responsibilities.
overview of role :
Key Duties and Responsibilities
Information Governance
Excellent written communication skills including the ability to produce professional reports.Developing and implementing Information Governance strategies, policies, and management procedures.Have a working knowledge of the Health Information and Quality Authority (HIQA) Standards as they apply to the role, for example, Information Governance Standards, Standards for Healthcare, etc. and comply with associated protocols for implementing and maintaining these standards as appropriate to the role.To analyse, assess and interpret new and current service developments, ensuring that information governance (both legal and ethical) is taken into account from the outset.Provide insights and guidance that contribute to the ongoing development of Information Governance best practice within TUH, especially in relation to the management of health records.Actively contribute to the highest standards of data management and protection through assisting with the ongoing development of TUH’s information management and processing standards, including through training and awareness-raising activities and regularly assisting in the review of policies and proceduresData Protection
Assist the Information Governance Manager in reviewing DPIAs, TOMs and Data Processing AgreementsAssist the Information Governance Manager in ensuring that DPIAs are carried out for all required processes, policies and systems, including new projects as they arise, and maintain a log of these assessmentsAssist work on the ongoing development of document retention policies to ensure compliance with relevant statutory provisions and best practiceWork directly with the Release of Information team on Data Subject Access RequestsFeed into TUH’s overall compliance with the GDPR, other data protection provisions and TUH policies in relation to the management of information and protection of personal dataAssist with data quality audits to monitor compliance with statutory Information Governance requirements.Deputise for the Data Protection Officer when requiredFreedom of Information
Operate as the Freedom of Information Decision Maker for TUHLead compliance with the Freedom of Information Act 2014, managing the ROI team and processes in order to have them meet all statutory obligationsAdvise and support the ROI team in processing FOI requestsManage an annual compliance calendar to ensure adherence to statutory reporting deadlinesTrack and report on KPIs in relation to statutory requirements and internal TUH targetsLiaise with the Office of the Information Commissioner (OIC) as requiredManagement
Oversee the team management of staff to ensure that services are delivered efficiently and in line with corporate objectivesPromote a culture of dignity, respect and fairness and seek to eliminate all forms of discriminationEstablish and maintain effective working relationships with other departments and directoratesContinuously monitor existing procedures to ensure they comply with best practice and the development of new / improved procedures where appropriateProject Management as requiredUse all technology and equipment assigned and complete all essential training successfullyThe successful candidate will also be expected to undertake any other reasonable requests and tasks as may be required from time to time.
Qualifications and experience required
Must have
Candidates must have the necessary qualifications and experience to deliver in this varied role including :
Possess a relevant third level qualification (at least QQI level 7 or above), preferably in Privacy Law, Healthcare Management, governance or other area related to this role.Minimum 3 years Supervisory / Management Experience working in the health sector.Previous experience of contributing to a strong Information Governance culture within an organisation.Knowledge of the management and processing of information, gained either through a relevant qualification and / or through performance of a relevant role.Knowledge of the Data Protection Act 2018, General Data Protection Regulation (GDPR), Freedom of Information Act 2014 and HIQA standards and their application.Excellent interpersonal, influencing and communication skills.Strong project management and organisational skills and experience of meeting demanding deadlines and delivering results.Good judgment and sound decision-making, with a detailed approach to information handling and an ability to critically analyse information.A commitment to the delivery of quality service.Evidence of training in Freedom of Information and in Data Protection.Evidence of ongoing professional and personal developmentPractical experience of use of computer packages to include Microsoft Office i.e. Word, Excel, Outlook, PowerPoint and other related packages.Fluent command and understanding of the English language to include spoken and written word.Desirable In addition to the above essential requirements, it would be a decided advantage for candidates to have some or all of the following :
Experience of interacting with regulatory bodiesPersonal qualification in Data Protection / Freedom of Information.Reward & Recognition
Remuneration is in accordance with the Department of Health Consolidated Salary Scales, 1st March 2025.The appointment is whole time, permanent and pensionable.The annual leave entitlement is 30 working days per year. The leave year runs from 1st April to the 31st of March each year.Normal working hours are 37 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement