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Moodle VLE / eLearning Administrator

Moodle VLE / eLearning Administrator

RCSIDublin
12 days ago
Job description

Post Date : 27-Jun-2025 Close Date : 13-Jul-2025 Title : Moodle VLE / eLearning Administrator Department : Department of Surgical Affairs Tenure : Permanent – Full time Location : 121 St. Stephen’s Green Reporting to : Lead Technical Officer, DOSA

Closing date : Sunday 13th of July at 23 : 45pm Royal College of Surgeons Ireland (RCSI) : RCSI is a community of academic, research, clinical and professional staff working collaboratively to lead the world to better health. Here, you will thrive in an innovative and inclusive atmosphere and your personal development and wellbeing will be supported. We invite you to join us to help deliver on our exciting mission “To educate, nurture and discover for the benefit of human health”. We seek candidates whose experience to date has prepared them to contribute to our commitment to the “Race Equality Action Plan 2025-2029” at RCSI. Our students come from all walks of life and so do we. We hire great people from a wide variety of backgrounds. This makes our university stronger and ensures we hire the best talent. Innovating for a Healthier Future 2023-2027 is RCSI’s five-year strategic plan. Through it, RCSI will enhance human health by meeting the health workforce needs of society, creating the insights and inventions that drive health improvements, and working in partnership with patients and the public in support of better health and well-being for all. The strategy unites the RCSI community in supporting the UN Sustainable Development Goals – with a particular focus on Goal 3, which targets good health and well-being. At RCSI, our core values of Respect, Collaboration, Scholarship, and Innovation are at the heart of everything we do. We are committed to creating an inclusive and supportive environment where every colleague is valued and empowered to thrive. Our dedication to these values ensures that we foster a culture of mutual respect, open collaboration, continuous learning, and innovative thinking. Join us at RCSI, where your contributions will be recognised, and you will be part of a dynamic team making a real impact on global health. About the post The Department of Surgical Affairs (DOSA) is responsible for training surgeons and emergency medicine personnel as well as offering post graduate courses in advanced clinical practice, masters in surgery and surgical science and practice. In addition, CPD courses are available both online and hybrid online / class forms. Online courses support by DOSA are hosted on the Moodle platform. This role involves both maintaining and creating courses using our Moodle platform for our CPD courses, Post Graduate Courses and other courses offered. In addition, a portion of the work involves support our faculty to both make content available and support faculty in maintaining content. The role involves liaising with several course owners, surgical faculty as well as the IT department for Moodle support. The usual Moodle admin tasks such as enrolling, reporting and testing will be required. Duties include : Course Development & Design

  • Collaborate with subject matter experts to scope, storyboard, and produce structured online learning modules.
  • Transform draft materials (e.g., PowerPoint) into multimedia-rich Moodle courses using AI tools where appropriate.
  • Apply best practices in instructional design, accessibility (e.g., Universal Design for Learning), and mobile-first content layout.
  • Use HTML, CSS, and JavaScript where needed to refine course appearance and interactivity (H5P, embedded content).
  • Create or refine quizzes, clinical scenarios, and assessments using AI tools like ChatGPT.

Moodle Platform Administration

  • Create and manage Moodle courses and modules, including enrolment, user groups, and course configuration.
  • Maintain content across CPD and postgraduate programmes—ensuring clarity, accuracy, and consistency.
  • Troubleshoot user issues and enrol new learners (including batch processing for CPD course registrations).
  • Manage course landing pages and associated Moodle plug-ins.
  • Oversee annual course refresh cycles and self-paced CPD course updates based on learner feedback.

    • Stakeholder Support & Collaboration

  • Act as the primary contact for Moodle-related support and technical queries.
  • Coordinate across academic leads, course administrators, IT support, and external contributors.
  • Support SMEs and administrative teams through informal training and onboarding as needed.
  • Provide clear communication on project timelines, feedback cycles, and course launch schedules.

    • Project and Process Management

  • Attend team meetings and contribute updates on e-learning projects and innovation strategies.
  • Evaluate course effectiveness through feedback forms and learner performance data.
  • Participate in broader projects across DOSA and the university as required.
  • Stay current with developments in instructional design and online learning platforms.
  • Representing the best interests of the Department / RCSI at all time

    • Person specification  Essential Knowledge & Experience

  • Experience administering Moodle or another LMS
  • Proven instructional design experience, ideally in a healthcare or academic setting
  • Strong understanding of course structure, online pedagogy, and learner-centred design
  • Familiarity with multimedia creation tools (e.g., Synthesia, Canva, ElevenLabs, Audacity)
  • Experience supporting non-technical users and delivering informal training
  • High attention to detail, excellent time management, and a proactive attitude

    • Desirable Knowledge & Experience

  • Familiarity with HTML, CSS, JavaScript for front-end web content adjustments
  • Understanding of instructional design models (e.g., ADDIE)
  • Knowledge of Universal Design for Learning and accessibility standards
  • Familiarity with tools such as H5P and AI content creation platforms (ChatGPT, Copilot)
  • Experience working in medical education or with clinical content

    • Skills & Competencies

  • Strong communication skills (written and verbal)
  • Excellent organisational and multitasking abilities
  • Self-motivated, with the ability to work both independently and as part of a cross-functional team
  • A creative mindset, with a focus on learner engagement and continuous improvement

    • We are all too aware that imposter syndrome and the confidence gap can sometimes stop fantastic candidates putting themselves forward, so please do submit an application — we’d love to hear from you.

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