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Legal Secretary

National Treasury Management AgencyDublin, IE

9 days ago

Job description

Summary of the Business

The National Treasury Management Agency (NTMA) provides asset and liability management services to the Irish Government. It has evolved from a single function agency managing the National Debt to a manager of a complex portfolio of public assets and liabilities.

Businesses managed by the NTMA include borrowing for the Exchequer and the management of the National Debt, the State Claims Agency, the New Economy and Recovery Authority (“NewERA”), the Ireland Strategic Investment Fund, National Development Finance Agency and the NTMA Future Ireland Funds business unit with responsibility for the management of the Future Ireland Fund and Infrastructure, Climate and Nature Fund.

The NTMA also assigns staff to the National Asset Management Agency, the Strategic Banking Corporation of Ireland (SBCI) and Home Building Finance Ireland (HBFI).

Working at the NTMA offers excellent benefits including :

Flexible work options including hybrid working and variable work hours
An extensive wellbeing programme
Excellent learning and development opportunities that allow for full career development within the organisation
A diverse range of initiatives : LGBT+, Gender Matters, Disability Awareness, Sports & Social, Volunteering and lots more
Reimbursement of annual professional membership fees
Career average Defined Benefit Pension Scheme

The NTMA is designated as the State Claims Agency (SCA) when performing the claims management and risk management functions delegated to it under the National Treasury Management Agency (Amendment) Act 2000.

The SCA’s principal objectives are :

The SCA is obliged by statute to manage delegated claims and counterclaims in such manner as to ensure that the liabilities of the State authorities are contained at the lowest achievable level. In performing this function the SCA seeks to act fairly and ethically in its dealings with people who have suffered injuries and who take legal actions against the State or State bodies, and the families of these people; and

To implement targeted personal injury and property damage risk work programmes to mitigate litigation risk in State authorities and healthcare enterprises, in order to reduce the costs of future litigation against the State.

The SCA is obliged by statute to manage claims for legal costs, and recovery of legal costs however such costs are incurred.

The SCA’s remit covers personal injury and third-party property damage risks and claims relating to certain State authorities including the State itself, Government ministers, the Attorney General, the Health Service Executive, the voluntary healthcare sector, An Garda Síochána, the Irish Prison Service, the Defence Forces and community and comprehensive schools. It also manages third-party costs arising from certain Tribunals of Inquiry.

Role Summary

The National Treasury Management Agency has a requirement for an experienced legal secretary within the State Claims Agency. The role is currently assigned to the clinical litigation unit. The main purpose of the role is to provide secretarial and administrative support to the clinical litigation unit.

The successful candidate will work as part of the clinical litigation unit’s support team within the State Claims Agency undertaking secretarial and administrative tasks.

Principal Accountabilities

The principal accountabilities associated with the role will include :

Preparing legal documents, including briefs, pleadings and correspondence

Assisting in the preparation and printing of legal papers for court

Preparing papers and correspondence for factual and expert witnesses

Perform Dictaphone typing and transcription tasks accurately and efficiently

Liaise professionally with clients, counsel, witnesses and court staff

Assist with organising and maintaining incoming and outgoing post

Perform general administrative duties to support the team

Skills

Strong communication skills and an ability to work well in a team environment

Excellent attention to detail

Proficient and accurate typing skills

Ability to work on own initiative, self-manage and proactively drive tasks to conclusion

Ability to work under pressure and achieve tight deadlines

Professional, discreet, and confidential in approach at all times

Knowledge

Minimum of four years’ experience as a legal secretary.

Strong IT skills including Microsoft Office suite products

Strong organisational and time-management skills.

Dictaphone typing experience is essential

Pension Abatement

If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil / Public Service pension comes into payment during the appointee’s re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012.

Please note : In applying for this position, you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department / Office / Body will support an application for an abatement waiver in respect of appointments to this position.

Applicants will be required to complete a pre-employment declaration to confirm whether they have previously availed of a Public sector pension scheme.

The NTMA is proud to be an equal opportunities employer. We recognise that a diverse and inclusive workplace informs better decision making, creative thinking, innovation and drives business performance. We are strongly committed to ensuring that our workforce is representative of our society.

Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities.

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Legal Secretary • Dublin, IE