Property Management Officer

Property Management Officer Aside from the exciting range of opportunities to make a real difference to your community and county, South Dublin County Council is a great place to work and for many people already provides an attractive career and working environment. Working for South Dublin County Council will give you the opportunity to gain experience at the heart of local government and to develop your career in a diverse work environment. We recognise the value of our employees, can offer a diverse range of job and career options, can provide plenty of scope for career progression and can provide structured training and personal development We also offer flexible working arrangements including blended working arrangements, a positive work environment, training and development opportunities, a defined career path and the opportunity to make a difference. Everything you need to know about South Dublin County Council The role The Property Management Officeris a specialist role at a management level position within South Dublin County Council and is assigned specific responsibility for the administration and management of property and related management matters. The role sits within the Economic Development Department but will be expected to provide services to all departments. They will be expected to contribute to the development and implementation of forward-thinking strategies in this area and to work as necessary with elected Councillors and senior management in delivering services to the highest standard. The Property Management Officer is expected to carry out their duties with an understanding of the political context of local government and in such a manner that enhances public trust and confidence and ensures impartial decision making. The postholder may represent the local authority on committees and at meetings and may be asked to report on progress in their respective sections at Area Committee meetings, Strategic Policy Committee meetings, and so on. The office is wholetime, permanent and pensionable. A panel will be formed to fill permanent and temporary vacancies. Persons employed will be required to work in any location within the South Dublin administrative area. Salary €59,417 - €60,817 - €62,568 - €64,271 - €65,974 - €67,495 - €69,054 - €70,563 - €72,069 -€74,649 (1st LS1) - €77,243 (2nd LSI). Hours of Work The successful candidates normal hours of work will be 35 hours per week. The Council reserves the right to alter your hours of work from time to time. Annual Leave Annual leave entitlement for this position is 30 days. Only applications received electronically through the Councils e-Recruitment system will be accepted and must be received no later than midnight on Thursday, 10thJuly 2025 Qualifications Character Candidates will be of good character. Health Each candidate must be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service. Essential Education, training, experience Each candidate must on the latest date for receipt of completed application forms : 1. Hold a Level Eight (or higher) Quality and Qualifications Ireland major academic award in Property Economics, Real Estate or Property Valuation, AND 2.HoldaLevelEight(orhigher)QualityandQualificationsIrelandmajoracademic award in Geomatics, Land Surveying & Mapping or Geospatial-Surveying. AND 3. Be a member of the Society of Chartered Surveyors Ireland or the institute of Auctioneers and Valuers of Ireland or be working towards same. 4. Have, after obtaining the qualifications referred to above, at least five years satisfactory experience in negotiating property transactions, including, leasing, letting, acquisition and disposal of land and buildings. 5. Hold a full driving license, Category B, free from endorsement. The post holder will drive a motor car in the course of their duties and for this purpose provide and maintain a car to the satisfaction of the local authority, 6. Will have satisfactory experience in administrative procedures, including adequate practical experience in work of an executive nature, office organisation and control of staff. Desirable Education, training, experience 1. Minimum five years experience in a property / real estate role. 2. Ability to work within, and where necessary lead, multi-disciplined teams and the ability to motivate, empower and encourage employees to achieve maximum performance. 3. Extensive knowledge of the Irish property market and strong understanding of compulsory purchase law and practice as well as the obligations of public sector organisations in acquiring land and property. 4. Extensive knowledge and understanding of various forms of property ownership and title within the state with the ability to read and understand title issues associated with registered and unregistered land, and to research other title issues. 5. Demonstrated relevant land and wayleave experience supporting a large, complex and varied portfolio. 6. Property valuation experience. 7. Actively contributing, negotiating, and concluding property-based agreements involving a wide variety of stakeholders 8. Dealing with a range of stakeholders at all levels across the organisation influencing the improvement of process and providing guidance to support project delivery. 9. Have a working knowledge of property law and associated documentation. 10. Be proficient in the use of GIS, survey and mapping software. 11.HavesignificantknowledgeofsurveyinginstrumentsincludingsurveygradeGPS,total stations. 12.HavegoodknowledgeandawarenessofHealthandSafetylegislationandregulations, their implications for the organisation and the employee, and their application in the workplace. 13.Haveanunderstandingoftheroleanddutiesofmanagersinsafetymanagementinthe workplace. 14. Be able to deputise at a senior level. 15. Experience of implementing change initiated in the work environment. Key competencies / skills Managementandchange Deliveringresults PerformancethroughPeople Personaleffectiveness Local government knowledge and understanding Candidates are requested to give an example of a situation which highlights the behaviour, skills and attitude that underpin effective performance in these areas and which demonstrates their suitability to meet the challenges of this role. Candidates should ensure the example used clearly demonstrates their ability in this area and that the scale and scope of the example given is appropriate to the post and level of the post. Duties Thedutieswillincludebutarenotlimitedto : Providing high level administrative support based on a thorough understanding of the overall workings and policy of a section. Management of staff. Making decisions in relation to service delivery on a daily basis. Preparation of reports for Council and other stakeholders. Representing the Council at a variety of meetings. Budget preparation and management of same. Attending inter-departmental meetings on behalf of the section to which you are assigned. Establishing and maintaining effective working relationships with external agencies as appropriate to the activities of the section. Continuously monitoring existing procedures to ensure they comply with best practice and the development of new / improved procedures where appropriate. Policy formation. Attending court as a witness for the Council as required. Working on inter-departmental teams concerned with introducing organisational change. To undertake any other duties of a similar level and responsibilities as may be required from time to time. The specific duties attaching to this role are set out hereunder : Land and property transactions Facilitate and manage the acquisition, disposal, licencing, and resolution land title, and its associated issues by overseeing and taking responsibility for all mapping, title research and reports, site inspections, counterparty liaison to enable specific lands to be registered in support of the Organisation's land use and corporate development strategy. Liaise with landowners and relevant counterparties to negotiate commercial terms required in property transactions, in conjunction with externally appointed valuers, agronomists and other professional service providers; to manage property and land title issues; oversee the preparation of relevant surveys, maps (including PRAI compliant maps), and associated documentation to facilitate the drafting and execution of all related legal agreements, contracts and PRAI registration documentation. Manage the land wayleave, easement, and consents processes to support both internal and third party asset delivery. Administer and process individual all land and property transactions, including ensuring that required legal and internal sign-offs are processed. Produce draft property heads of terms and reach agreement on final terms with land transactions. Oversee and manage all property transactions; work closely with the conveyancing team to implement land and property transactions, including the preparation of clear written instructions, providing all necessary input to facilitate the preparation of contracts, liaise with counterparts to expedite the conclusion of all such transactions. Co-ordinate and refine the Signing and Sealing process for property legal documents. Oversee payment of compensation, professional fees and other associated costs associated with land and wayleave transactions. Perfection of title to corporate estate Develop a schedule of un-registered properties where title is to be perfected and implement a programme in conjunction with senior management for registration of the properties in the Council's name. Engage with the Property Registration Authority (PRA) in conjunction with legal advisors as required to perfect property title folios and land registry records. Compulsory Purchase Orders (CPO) Manage the CPO Process on receipt of instructions and in conjunction with internal Departments. Property management Supportthepropertymanagementfunctionintheresolutionof propertyandtitleissues and disputes including trespass, adverse possession, unauthorised rights of way, and other unauthorised uses. WorkwiththePropertyManagementsectiontodevelopandimplementastrategyforthe disposal of non-strategic assets and the letting and licencing of suitable strategic assets in the short to medium term pending future strategic development. Take a lead role in managing the roll out and implementation of the organisational property register. Professional advice : Provide expert property management and advisory services to relevant project teams advising on areas of responsibility in relation to corporate development strategy. The combined duties generally are indicative rather than exhaustive and are carried out under general guidance. Persons employed will be required to work in any location within the South Dublin administrative area.