Contract Procurement and Compliance Officer (10 month Fixed Term)

Contract Procurement and Compliance Officer (10 month Fixed Term)

This role ensures the continuity of procurement and compliance functions during maternity leave.

ROLE RESPONSIBILITIES

Strategic and Operational Procurement

• Deliver end-to-end procurement processes (eTenders), ensuring compliance, transparency, and value for money
• Maintain, update and enhance the Approved Supplier List (ASL) and contract register to ensure their accessibility to staff that have procurement responsibilities.
• Provide advice and direction on procurement matters to teams. Promoting value for money through policy awareness, guidance, and targeted training.
• Assist teams in their preparation of specifications / requirements for quotation requests or tender proposals.
• Participate as required in specialised projects and assignments related to procurement.
• Perform annual profiling or analysis of direct and indirect procurement to identify opportunities for further standardisation, economies of scale and consolidation of buying practices.
• Review and enhance procurement templates, RFTs, evaluation documentation, and communication letters
• Review and finalise tender specifications, publish opportunities on eTenders, manage clarifications and oversee the full process through to contract award and supplier notification.
• Organise and facilitate tender assessment panels including preparation of template assessment sheets and other documentation.
• Manage the preparation and submission of procurement approval forms (PAFs) and related documentation to obtain necessary authorisations.
• Support procurement aspects of internal and external audit reviews.

Compliance & Governance

Facilities & Operations