Grade VII Training Standards Officer

GradeVIITrainingStandardsOfficer InitialAssignment : CityofDublinFETCollegeFinglas, Jamestown Road, Northwest Campus(Permanent Position) Ref : G7TSO25 City of Dublin Education and Training Board (City of Dublin ETB) was established on 1st July 2013 under the Education and Training Boards Act, 2013. City of Dublin ETB has 3,000 employees and an annual budget of €580m. It is the state education and training authority for Dublin city and serves the area covered by Dublin City Council. This provision is delivered to over 48,000 learners (20,000 full-time and 28,000 part-time) and is supported by a range of services including a psychological service, a curriculum development unit, a buildings maintenance unit and Head Office staff in Ballsbridge. It also has statutory responsibility for supporting the provision, coordination, administration and assessment of youth work services in Dublin city and is the lead partner for Music Generation Dublin City. City of Dublin ETB is also responsible for the national awarding authority for student grants in Ireland, Student Universal Support Ireland (SUSI). ProposedTimeframe Shortlistingwilltakeplaceweekcommencing : 11thAugust2025 Interviews will commence week beginning : 29th August 2025

• Alldatesaresubjecttochangeandareforguidanceonly LocationofPosition ThepositionwillbebasedinCityofDublinFETCollegeFinglas,JamestownRoad, Northwest Campus, Poppintree Industrial Estate, Finglas, Dublin 11, D11 KW18. Salary For persons entering public service for the first time, starting pay will be at the minimumpointofthe GradeVIIsalaryscale,€59,416perannum(prorata).Thisis not negotiable.An incremental salary scale applies thereafter. Previouspublicsectorexperiencemaybeeligibleforincrementalcredit,tobe determined upon appointment. AnnualLeave 29workingdaysperannum(prorata) HoursofWork 35hoursperweek SummaryofPosition ToensurethattheQualityAssuranceofAssessmentandCertificationprocessesinthe centre are fit for purpose and align with the overarching policies of the City of Dublin ETB and awarding bodies. The smooth functioning of the training facility in the centre relies on the understandingthatthecentrehasafitforpurposeQualityAssuranceSystemthat allowsalllearnersto becertified.ManagementreliesontheTSOsto ensurethat processes are in line with the organisational requirements. EssentialRequirements Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examinations (higher, ordinary, applied or vocational preparation) orequivalent orhave passed an examination at the appropriate level within QQI qualifications framework which can be assessed as being of a comparable standard to Leaving Certificate orequivalent or higher orhave appropriate relevant experience which encompasses equivalent skills and expertise. Havetherequisiteknowledge,skillsandcompetenciestocarryouttherole. Becapableandcompetentoffulfillingtheroletoahighstandard. KnowledgeandexperienceofthebroadertrainingfunctioninFET. DesirableRequirements HaveaminimumofthreeyearsrecentexperiencewhichintheopinionofCityof Dublin ETB is relevant to the post. Have significant experience in managing staff including but not limited to general staff supervision, teamwork scheduling, staff development and training. HaveexcellentadministrativeandITskills. Possesstherequisiteexperience,knowledgeandabilityandbesuitableto discharge the duties of the position. Understandthemainfeaturesandcurrentchallengesofpublicserviceand regulatory reform. KnowledgeofTrainingCentresystems,processesandgovernance. Knowledgeofcoursecertificationprocesses. Abilitytoprioritiseandmanageworkinadynamicandpressurisedenvironment. Goalorientedinamannerthatensuresthatworkiscomprehensivelycompleted. Provenrecordasateam-playerwithaflexibleapproach. Experienceofleadingchangeprocessestoenhancequality. Demonstratedexperienceofbuildingandmaintainingrelationships. KnowledgeoftheFETsectorandTrainingCentreprovision. Effectiveverbalandwrittencommunicationsinaclearandconcisemanner. Excellentjudgement,problem-solving,analyticalanddecision-makingskills. Excellentinterpersonalandpeoplemanagementskills. Excellentworkplanningandorganisationskills. Self-motivating,flexibleandresultsfocused. PrincipalDutiesand Responsibilities Thegeneraldutiesandresponsibilitieslistedbelowarenotacomprehensivelistofall duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post while in office. QualityAssurance&Certification : Contributetothedevelopment,implementation,andmaintenanceofan effective Quality Management System for the College. Support the implementation of City of Dublin ETB and relevant certification bodies'policiesandproceduresimpactingthequalityassuranceofassessment. Ensure all assessment and certification activities comply with City of Dublin ETB'sQApolicies,theTrainingStandardsSystem,andthecriteriaofrelevant awarding bodies. Providetimelyandaccurateadvice,support,andinformationtomanagement, instructors, tutors, and staff regarding assessment processes and certification requirements. AdministerandoverseeassessmentandcertificationprocessesforFET programmes within the College and across second providers. Leadandsupporttheupdatingofassessmentspecificationstoensurethe quality of provision across all programmes. ParticipateinResultsApprovalPanels,examboards,andcoursereviews, including report preparation and certification requests. Prepareandmanagecertificationpacksandreports,anduploadcertification requests through various IT systems. Digitalisation&SystemsDevelopment : LeadthedigitalisationoftheTrainingStandardsUnit,improvingprocesses through IT solutions. Contribute to the development and implementation of management informationsystemsrelatingtoQAandTrainingStandardsSystem(TSS) services. Reporting & Audits Prepareforandparticipateininternalandexternalaudits;traveltocentresas required to conduct certification audits. ProvidedataandpreparereportsasrequiredbytheCityofDublinETB, DFHERIS, auditors, or other relevant bodies. Support and facilitate external monitoring and verification visits by awarding councils or third-party certification providers. Training,Communication&Support : ProvidebriefingsandtrainingtoCollegestaffandsecondprovidersonQA policies, curriculum, assessment instruments, and procedures. IdentifyandsupportstafftrainingneedswhennewQApoliciesorupdated awards are introduced. Assistwithawardceremoniesandotherrelatedevents. LiaisewithCollegesacrosstheCityofDublinETBcampussharingbestpractices across the Campus. ProgrammeDevelopment&Curriculum : Lead curriculum and programme development, validation, and updates, includingthedesignandroll-outofnewapprenticeshipsandtraineeships. Coordinatethecentresinputintothe developmentorrevisionofCASmodules and programmes for delivery. QualityEnhancement&Compliance : Participateinself-assessment,monitoring,andqualityreviewprocesses. PromotecontinuousimprovementwithintheQAenvironment. AdvisetheManagementTeamonimprovementstotheQA / TrainingStandards System. AssistindevelopingunifiedQApoliciesforCityofDublinETBFETCollegesin line with QQI guidelines. RepresenttheCollegeonQAworkinggroupsandcommitteesasrequired. Contributetothepreparationandreviewofinstitutionalpoliciesand procedures. OtherDuties : UndertakeprojectsandadditionalresponsibilitiesasassignedbytheCE, Director of FET, Area Training Manager, or Assistant Manager. Competencies TeamLeadership Workswiththeteamtofacilitatehighperformance,developingclearand realistic objectives and addressing and performance issues if they arise. Providesclearinformationandadviceastowhatisrequiredoftheteam. Strivestodevelopandimplementnewwaysofworkingeffectivelytomeet objectives. Leadstheteambyexample,coachingandsupportingindividualsasrequired. Placeshighimportanceonstaffdevelopment,trainingandmaximisingskills and capacity of team. Isflexibleandwillingtoadapt,positivelycontributingtotheimplementation of change. AnalysisandDecisionMaking Gathersandanalysesinformationfromrelevantsources,whetherfinancial, numerical or otherwise weighing up a range of critical factors. Takesaccountofanybroaderissuesandrelatedimplicationswhenmaking decisions. Usespreviousknowledgeandexperienceinordertoguidedecisions. Makessounddecisionswithawell-reasonedrationaleandstandsbythese. Putsforwardsolutionstoaddressproblems. ManagementandDeliveryofResults Takesresponsibilityandisaccountableforthedeliveryofagreedobjectives. Successfullymanagesarangeofdifferentprojectsandworkactivitiesatthe same time. Structuresandorganisestheirownandothersworkeffectively. Islogicalandpragmaticinapproach,deliveringthebestpossibleresultswith the resources available. Delegates work effectively, providing clear information and evidence as to what is required. Proactivelyidentifiesareasforimprovementanddevelopspractical suggestions for their implementation. Demonstrateenthusiasmfornewdevelopments / changingworkpractices and strives to implement these changes effectively. Appliesappropriatesystems / processestoenablequalitycheckingofall activities and outputs. Practicesandpromotesastrongfocusondeliveringhighqualitycustomer service, for internal and external customers. InterpersonalandCommunicationSkills Buildsandmaintainscontactwithcolleaguesandotherstakeholderstoassist in performing role. Actsasaneffectivelinkbetweenstaffandseniormanagement. Encouragesopenandconstructivediscussionaroundworkissues. Projectsconviction,gainingbuy-inbyoutliningrelevantinformationand selling the benefits. Treatsotherswithdiplomacy,tact,courtesyandrespect,eveninchallenging circumstances. Presentsinformationclearly,conciselyandconfidentlywhenspeakingandin writing. SpecialistKnowledge,ExpertiseandSelf-Development Hasaclearunderstandingoftheroles,objectivesandtargetsofselfandteam andhowtheyfitinto theworkoftheunitandDepartment / Organisationand effectively communicates this to others. HashighlevelsofexpertiseandbroadknowledgeofFETrelevanttohis / her area of work. Focusesonself-developmentstrivingtoimproveperformance. DriveandCommitmenttoPublicServiceValues Strivestoperformatahighlevel,investingsignificantenergytoachieve agreed objectives. Demonstratesresilienceinthefaceofchallengingcircumstancesandhigh demands. Ispersonallytrustworthyandcanbereliedupon. Ensuresthatcustomersareattheheartofallservicesprovided. Upholdshighstandardsofhonesty,ethicsandintegrity. Note : Having readthe competenciesand thought about the demands of the role,for eachoftheabovecompetenciescandidateswillbeasked,ontheapplicationform,to demonstrate a specific example which illustrates how you have developed the relevant competency during your career to date which clearly demonstrates your suitability for this position, within your application form. Ideally you should include all elements of the STAR competency framework which is outlined as follows : Situation Present a challenging situation you found yourself in. Task Whatdidyouneedtoachievefromthesituation? Action Whatactiondidyoupersonallytaketoachievethis? Result Whatwastheresultofyouraction? Terms&Conditionsof Appointment TheappointmentwillbesubjecttothesanctionoftheChiefExecutive. Anyofferwillbesubjecttothereceiptoftwosatisfactoryreferences. Theappointmentwillhaveaprobationaryperiod,detailsofwhichwillbestipulated in the contract of employment. Appointment is to City of Dublin ETB as a whole.City of Dublin ETB reserves the right to transfer an Officer as the needs of the organisation dictate. The person appointed to the post will be required to contribute to the relevant Superannuation Scheme. Forthepurposesofsatisfyingtherequirementsastohealthitwillbenecessaryfor the successful candidate before they are appointed, to undergo at City of Dublin ETBsexpense,amedicalexaminationbyaqualifiedpractitionernominatedbyCity of Dublin ETB. ExternworkmaynotbeundertakenwithoutthepriorconsentofCityofDublinETB. CitizenshipRequirements Candidates should note that eligibility to compete for posts is open to citizens of the European Economic Area (EEA) or to non-EEA nationals with a valid work permit.The EEA consists of the Member States of the European Union along with Iceland, Liechtenstein and Norway.Swiss citizens under EU agreement may also apply. Pleasevisitthelinkbelowforupdatestotheserequirements : ComingtoWorkinIreland-WorkplaceRelationsCommission Please note you must advise City of Dublin ETB if a work permit is required by you beforecommencingemploymentwithCityofDublinETB.Thisrequirementshouldbe notified to City of Dublin ETB as soon as possible. Termination Theappointmentwillbeterminatedbyonemonthsnoticeinwritingoneitherside. GardaVetting City of Dublin ETB is registered with the National Vetting Unit (NVU) which provides a disclosureservicefororganisationswhohavestaffpositionswhichmayinvolveregular unsupervised access to children and vulnerable adults.As part of the organisations recruitment and selectionprocess, offersof employment to all posts will be subject to NVU disclosures, where applicable. CityofDublinETBreservestherighttore-vetallstaffemployedinpositionsthatentail working with children and vulnerable adults at any time during their employment. SickLeaveandSpecial Leave Sick leaveand specialleavemay beallowedinaccordance with theconditionsinforce forthetimebeingforOfficersemployedundertheSchemesofEducationandTraining Boards. Superannuation& Retirement The successful candidate will be offered the appropriate superannuation terms and conditions as prevailing in the Public Service at the time of being offered an appointment. In general, an appointee who has never worked in the Public Service will be offered appointment based on membership of the Single Public Service Pension Scheme (Single Scheme). Full details of the Scheme are at . Where the appointee has worked in a pensionable (non-Single Scheme terms) public service job in the 26 weeks prior to appointment or is currently on a career break or specialleavewith / withoutpay, differenttermsmayapply.Thepensionentitlementof such appointees will be established in the context of their public service employment history. KeyprovisionsattachingtomembershipoftheSingleSchemeareasfollows : PensionableAge : Theminimumageatwhichpensionispayableis66(retirement age is linked to State Pension Age). RetirementAge : Schememembersmustretireonreachingtheageof70. Careeraverageearningsareusedtocalculatebenefits(apensionandlumpsum amount accrue each year and are up-rated each year by reference to CPI). Postretirement,pensionincreasesarelinkedtoCPI. PensionAbatement If the appointee has previously been employed in the Civil or Public Service and is in receipt of a pension from the Civil or Public Service or where a Civil / Public Service pension comes into payment during his / her re-employment that pension will be subject to abatementin accordance with Section 52 of the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. Please note : In applying for this positionyouareacknowledgingthatyouunderstandthattheabatement provisions, whererelevant,willapply.ItisnotenvisagedthattheemployingDepartment / Office will support an application for an abatement waiver in respect of appointments to this position. However, if the appointee was previously employed in the Civil or Public Service and awarded a pension under voluntary early retirement arrangements (other than the Incentivised Scheme of Early Retirement (ISER), the Department of Health Circular 7 / 2010 VER / VRSor the Department of Environment,Community & Local Government Circular letter LG(P) 06 / 2013, any of which renders a person ineligible for the competition) the entitlement to that pension will cease with effect from the date of reappointment. Special arrangements may, however be made for the reckoning of previous service given by the appointee for the purpose of any future superannuation award for which the appointee may be eligible. DepartmentofEducation EarlyRetirementScheme for Teachers Circular 102 / 2007 The Department of Education introduced an Early Retirement Scheme for Teachers. It isaconditionoftheEarlyRetirementSchemethatwiththeexceptionofthesituations set out in paragraphs 10.2 and 10.3 of the relevant circular documentation, and with those exceptions only, if a teacher accepts early retirement under Strands 1, 2 or 3 of this scheme and is subsequently employed in any capacity in any area of the public sector, payment of pension to that person under the scheme will immediately cease. Pension payments will, however, be resumed on the ceasing of such employment or on the person's 60th birthday, whichever is the later, but on resumption, the pension will be based on the person's actual reckonable service as a teacher (i.e. the added years previously granted will not be taken into account in the calculation of the pension payment). Exclusions Candidates should note that persons who have taken part in Public Service early retirement schemes including the following are not eligible to take part in this competition : Incentivised Scheme for Early Retirement (ISER) : It is a condition of the Incentivised Scheme for Early Retirement (ISER) as set out in the Department of Finance Circular 12 / 09 that retirees, under that Scheme, are debarred from applying for another position in the same employment or the same sector.Therefore, such retirees may not apply for this position. Department of Health and Children Circular (7 / 2010) : The Department of Health Circular 7 / 2010 dated 1 November 2010 introduced a Targeted Voluntary Early Retirement (VER) Scheme and Voluntary Redundancy Schemes (VRS).It is a condition of the VER scheme that persons availing of the scheme will not be eligible for re- employmentinthepublichealthsectororinthewiderpublicserviceorinabodywholly or mainly funded from public funds.The same prohibition on re-employment applies under the VRS, except that the prohibition is a period of 7 years, after which time any re-employment will require the approval of the Minister for Public Expenditure and Reform.Personswhoavailedofeitheroftheseschemesarenoteligibletotakepartin thiscompetition.PeoplewhoavailedofVRSschemeandwhomaybesuccessfulinthis competition will have to prove their eligibility (expiry of period of non-eligibility). Department of Environment, Community & Local Government (Circular Letter LG (P) 06 / 2013 : The Department of Environment, Community & Local Government Circular Letter LG (PP) 06 / 2013 introduced a Voluntary Redundancy Scheme for Local Authorities.In accordance with the terms of the Collective Agreement : Redundancy Payments to Public Servants dated 28 June 2012 as detailed below, it is a specific conditionofthatVERSchemethatpersonswillnotbeeligibleforre-employmentinany Public Service body (as defined by the Financial Emergency Measures in the Public Interest Acts 2009 -2011 and the Public Service Pensions (single Scheme and other Provisions) Act2012) for aperiodoftwoyearsfromtheir dateofdeparture under this Scheme.These conditions also apply in the case of engagement / employment on a contract for service basis (either as a contractor or as an employee of a contractor). Collective Agreement Redundancy Payments to Public Servants : The Department of Public Expenditure and Reform letter dated 28th June 2012 to Personnel officers introduced, with effect from 1st June 2012, a Collective Agreement which had been reachedbetweentheDepartmentofPublicExpenditureandReformandthePublic Services Committee of the ICTU in relation to ex-gratia Redundancy Payment to Public Servants.It is a condition of the Collective Agreement that persons availing of the agreement will not be eligible for re-employment in the Public Service by any Public Service body (as defined by the Financial Emergency Measures in the Public interests Acts 2009 2011) for a period of two years from termination of the employment. People who have availed of this scheme a who may be successful in this competition will have to prove their eligibility (expiry of period of non-eligibility). IllHealthRetirement PleasenotethatwhereanindividualhasretiredfromaCivil / PublicServicebodyonthe grounds of ill-health his / her pension from that employment may be subject to review inaccordancewiththerulesofill-healthretirementwithinthepensionschemeofthat employment. PensionAccrual A 40-year limit on total service that can be counted towards pension where a person has been a member of more than one pre-existing public service pension scheme (i.e. non-SingleScheme)asperthe2012Actshallapply.This40-yearlimitisprovidedforin the Public Service Pensions (Single Scheme and Other Provisions) Act 2012. This may have implications for any appointee who has acquired pension rights in a previous public service employment. AdditionalSuperannuation Contribution Please note that an Additional Superannuation Contribution (ASC) in accordance with the Public Service Pay and Pensions Act 2017 is payable for this employment. Declaration Applicants willberequiredtodeclarewhethertheyhave previously availedofaPublic Service scheme of incentivised early retirement, including schemes not specifically mentioned above.Applicants will also be required to declare any entitlements to a PublicServicepensionbenefit(inpaymentorpreserved)fromanyotherPublicService employment and / or where they have received a payment-in-lieu in respect of service in any Public Service employment. Referees Candidatesmustsupplydetailsoftworefereesontheirapplicationform,pleasenote that these referees should have knowledge of you and your work to whom professional reference can be made.One of which should be your current or most recent employer. RefereesmaybecontactedpreorpostinterviewdirectlybyCityofDublinETBatits convenience and without further notice to candidates. Notes : Please note that it is the responsibility of the applicant to ensure that all applications are received on time.Any technicaldifficulties encounteredbythesenderwhenforwardingapplicationsarenottheresponsibilityof Cityof Dublin ETB.Therefore, candidates are strongly advised to submit applications well before the 12 Noon deadline on the specified closing date. Your application will be assessed on the information you submit. Please ensure all sections are completed fully and accurately, giving clear evidence of qualifications, skills and experience. Incomplete applications may not be considered. Providingincorrectinformationordeliberatelyconcealinganyrelevantfactsmayresultindisqualificationfrom the selection process or, where discovery is made after appointment, in summary dismissal. Selectionwillbebythewayofacompetitiveinterview whichwillfocusonthekey skillsanddutiesoftheroleand the competencies associated with roles at this level. Anytravelorotherexpensesincurredbycandidateswhilstundertakingorattendinganyelementsofthe selection process will not be refunded by City of Dublin ETB. Completedonlineapplicationsshouldbesubmittednolaterthan : 12noononFriday8thAugust2025 Lateapplicationswillnotbeaccepted.Shortlisting may take place. Canvassingwilldisqualify. CityofDublinEducationandTrainingBoardisanequalopportunitiesemployer.