QMS Quality Administrator

Uniphar – Who we are

With a workforce of more than 3000 employees spread across Ireland, United Kingdom, Mainland Europe, MENA, and the USA, Uniphar is a trusted global partner to pharma and MedTech manufacturers, working to improve patient access to medicines around the world. Uniphar provides outsourced and specialized services to its clients, leveraging the strong relationships with 200+ of the world’s best known pharmaco-medical manufacturers across multiple geographies, enabled by our cutting-edge digital technology and our highly expert teams. Uniphar is organised into three key divisions : Supply Chain Retail & On Demand, Uniphar Med Tech and Uniphar Pharma.

Supply Chain & Retail

Supply Chain Services provides both pre-wholesale and wholesale distribution of pharmaceutical, healthcare and animal health products to pharmacies and hospital nationwide. The business supports a diverse customer base through the provision of strong service levels coupled with innovative commercial initiatives. In addition, the business provides services and supports that help independent community pharmacy to compete more effectively in an increasingly difficult environment and runs a network of Uniphar-owned pharmacies under the Life, Allcare, McCauleys and Hickeys symbol brands.

Culture at Uniphar

Uniphar is a combination of many businesses each with its own identity, culture, values, and ways of working. Our overarching culture narrative is inclusive of each of these stores. Uniphar lives and breathes four key pillars which unpin and support our culture.

We have a people first approach - we do the right thing. We support entrepreneurial spirit where adaptability, commitment & resilience is embodied in our way of working. We have a Common Purpose that connects our diversified businesses and people. Finally, Trust is at the heart of how we operate.

Everything Uniphar does is enabled by our people and as we continue to grow domestically and internationally, we become more diverse. This diversity fuels our business and culture.

This role is a fixed term contract until end of 2026.

The Role

To support implementation or training matrices, document progression and audits for go live of Greenogue 2 facilities and Greenogue 1 and depot migration to S4 and EWM.

Main Duties and Responsibilities :

• Provide administrative assistance and support on all matters associated with Q Pulse, the electronic quality management system.
• Provide training on the quality management system across the business.
• Assist with testing of the quality management system, where required.
• Become a subject matter expert in the area of documentation compliance.
• Ensure training requirements are fulfilled for new and existing employees.
• Work with various departments to ensure training plans are captured and maintained.
• Maintenance of training records within the quality management system.
• Assist, where required, with non-conformances that related to the management of document control and training.
• Support the business in issuing controlled copies of documents and logbooks
• Issue out KPIs and reports for outstanding procedures and training in the quality management.
• Support in the set up and archiving of users.
• Issue out KPIs and reports for outstanding procedures and training in the quality management.
• Assist with the creation, review and approval of procedures, work instructions and standard forms.
• Support regulatory and client audits, where required.
• Assist, where required, the quality system lead in related tasks.
• General housekeeping of the quality management system.

Qualifications, experience and skills required

Competencies