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Procurement Executive

Procurement Executive

Lex ConsultancyDublín, IE
30+ days ago
Job description

The Procurement Executive will report directly to the Procurement Manager and assist with a range of administrative tasks within the Purchasing unit. This role also includes supporting the quotation and tendering processes, while ensuring adherence to the organisation’s Purchasing Policy.

  • Offices centrally located in Dublin 2  (Near Green & Red Luas line, Tara Street train station and numerous bus routes)
  • 54,000 - €58,000 DOE
  • 28 days Annual Leave, flexible working arrangements & pension plan.
  • Permanent contract
  • 36 hour working week

Responsibilities :

Purchasing Operations

  • Serve as the primary contact for the Purchase Order (PO) system, ensuring smooth operation and issue resolution with the system provider.
  • Support Requisitioners and Managers with PO processing and system training.
  • Liaise with internal teams (Finance, Accounts Payable) to resolve PO, goods receipt, and invoice queries.
  • Ensure compliance with the Purchasing Policy.
  • Manage new supplier onboarding and ongoing maintenance in the PO and Financial Management systems.
  • Oversee the tax clearance process.

    • Quotation & Tendering

  • Assist with quotation processes and manage mini competitions under Framework Agreements.
  • Coordinate quotation activities for purchases under €50K and provide policy guidance.
  • Support the Purchasing Manager with eTenders tasks and all stages of the tender process, from market research to contract execution.
  • Collaborate with departments throughout tendering activities.

    • Reporting & Analysis

  • Perform PO and expenditure analysis.
  • Prepare purchasing reports and statistics for Board use.

    • Please submit your cv to Sarah Friel in Lex Consultancy.

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