Estimating Manager - Mechanical

Key Responsibilities Primary :

• Lead Estimating Team
• Further development of the Estimating Dep. and its systems.
• Maintain WIP List
• Tendering desired projects as selected by KCMG Directors.
• Manage and review of all tender documentation received and distribute projects as required to estimating team.
• Oversee measurements & costing of projects paying particular attention to specifications, schedules, schematics, drawings and any addendums.
• Manage quotation requests from suppliers.
• Negotiating with suppliers to achieve best price.
• Carry out detailed take off’s from drawings and schematics, and enter into project costing to apply rates and norms to achieve overall project cost.
• Review all tenders, ensuring all project requirements are captured and all major and minor items are costed.
• Compile preliminary and management costs associated with each project.
• Review Value engineering possibilities and propose prior to tender submission.
• Review project costs with the commercial manager or directors prior to submission.
• Populate all tender documentation for issue (Form of tenders, Pricing documents, BOQ’s etc.)
• Assist in the creation of Tender supporting documents where applicable.
• Ensure the estimating systems are kept up to date. Rates and norms are to be reviewed regularly.
• Liaising with external estimators as required
• Attend site visits and client meetings as required
• Lead the handover process from estimation to operations post project award ensuring accurate and detailed project summaries are delivered.
• Be the go-to person within estimating for reviewing and understanding job performance reports (CVR’s) for ongoing and completed works to ensure continuous improvement of departmental rates and job costing assumptions.
• Lead on the review and understanding of job performance challenges by liaising with Commercial & Contracts teams to ensure team of estimators are always pricing works in line with how they are being delivered at site. Secondary : (Where required.)
• Assist project management team on live projects where required.
• Project cost and program forecasts
• Measurement from drawings of the Mechanical components
• Preparation of project budgets and cost plans for agreement at project start meetings
• Hold job start meetings with Project Manager & Sub-contractors to ensure that the briefs are fully understood
• Providing advice on contractual claims
• Managing sub-contractors accounts and certifying payment (in agreement with PM)
• Compile and submit variations and apply for Change Order Requests
• Compile & submit Monthly Progress Claims and Final accounts (in agreement with PM)
• Compile and submit Delay Notices
• Follow up on the approval of Monthly Claims and Final Accounts
• Compile and submit weekly Progress & Monthly Cost Reports to the Regional Director
• Continual review of contracts to ensure compliance Construction Contracts
• Performing risk and value management and cost control advising on procurement strategy
• Agree final accounts
• Prepare & present commercial project reports for monthly internal commercial meetings
• Track actual costs against budgeted costs
• Keep WIP log updated
• Ensure all commercial information is stored on the network commercial file as per company structure
• Site visits to review projects with project team and monitor progress Requirements :
• Previous Mechanical Estimating experience
• Third level qualification in a Surveying, Cost Engineering or Building Services discipline or can demonstrate an equivalent level of experience.
• 5+ years’ experience in a senior estimating management / commercial role, ideally within the M&E sector.
• Strong understanding of mechanical & process pipework systems, HVAC, plumbing and other mechanical building services systems
• Ability to interpret drawings and specifications, preform accurate take-offs, and prepare detailed BOQs
• Commercially astute and ambitious.
• High Organisational and time management skills.
• Working knowledge of labour, plant, materials and equipment rates
• High level of IT competence essential to estimating & quantity surveying (Microsoft suite, CostX, Trimble, etc.)
• Excellent attention to detail
• Exceptional Communication skills
• Management experience