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Executive Assistant - Legal

Executive Assistant - Legal

Lex ConsultancyDublín, IE
18 days ago
Job description

Award winning international law firm

A firm with a strong reputation for having an authentic and inclusive culture

Excellent salary, benefits and bonus on offer including healthcare, pension and 25 days annual leave

Hybrid working - 3 days on site

The Executive Assistant will play a crucial role in supporting the Technology and Innovation Group, the largest legal team in Ireland specialising in data protection, IT, and intellectual property law.

Key Responsibilities

  • Provide comprehensive administrative and secretarial support to partners and associates in the Technology practice group and the wider Commercial team.
  • Manage email and diary schedules with precision.
  • Oversee AML (Anti-Money Laundering) requirements for client onboarding, ensuring compliance with all procedures.
  • Coordinate the billing process, including time entry, invoicing, client account balances, and follow-up on outstanding payments.
  • Maintain and organise electronic files, ensuring records are up-to-date and easily accessible.
  • Create, edit, and format legal documents and templates with attention to detail.
  • Coordinate travel arrangements, meetings, and itineraries.
  • Process expenses and update the client marketing database.

Key Skills and Requirements

  • At least 4+ years as a Legal Secretary, PA, or Executive Assistant.
  • In-depth experience with client billing and payment systems.
  • Proficiency in Microsoft Word, Excel, and PowerPoint.
  • High degree of accuracy in all tasks.
  • Excellent interpersonal and written communication abilities.
  • Strong ability to prioritise tasks and manage time effectively.
  • A team player who can also work independently.

    • If you’re interested in learning more about this vacancy or would like a confidential discussion regarding other PA or legal-related roles we may have, please don’t hesitate to contact me, Jo McAndrew, today.

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    Executive Assistant • Dublín, IE