Workflow Assistant - Procurement & Contracts

Job Title : Workflow Assistant (Procurement & Contracts) Location : South Dublin Contract Type : 4 month contract Are you detail-oriented, organized, and looking to contribute to impactful procurement work within a collaborative team? We are currently seeking a Workflow Assistant to join a Procurement & Contracts team. This is an exciting opportunity to support critical administrative processes that ensure the smooth operation of procurement procedures. About the Role As a Workflow Assistant, you will work closely with a small, dynamic procurement team (4 people) to provide vital administrative and workflow support throughout the procurement lifecycle-from proposal stage to contract award. Your role will involve supporting tender and contract processes, maintaining documentation, liaising with suppliers, and ensuring high service standards across our operations. Key Responsibilities Provide administrative support across procurement and contracting processes. Assist in preparing and publishing tender dossiers using EU public procurement systems. Submit contract notices and invitations, and update responses from tenderers. Organize and participate in tender openings and evaluation meetings. Support contract dossier preparation and verification processes. Manage correspondence with (un)successful tenderers. Maintain the Intranet site with updated documents and checklists. Oversee Tenders and e-procurement mailboxes. Assist with meetings, correspondence, and reporting (e.g., audits, reports, and online contract publications). What We're Looking For Background & Experience Advanced secondary education with a relevant professional / technical qualification. Minimum 2 years' experience in public / private administration or project management. Familiarity with public procurement processes is highly valued. Skills & Competencies Strong organizational skills and ability to meet tight deadlines under pressure. High proficiency in ICT tools including MS Excel, Word, SharePoint, and Filemaker. Clear and effective communication skills to support high service delivery. Flexibility and teamwork within a professional, standards-driven environment. Strong attention to detail and a proactive, service-oriented mindset. Skills : Administration Office Support Procurement