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Clerical Officer

Irish Second-Level Students' UnionDublin, IE

14 days ago

Job description

Clerical Officer

The Irish Second-Level Students' Union (ISSU) is currently recruiting for a part-time Clerical Officer to join our team.

Overview :

The primary aim of the ISSU Clerical Officer is to support the secretarial functions of the ISSU. This role involves clerical and administrative duties to support the development of the ISSU both nationally and regionally.

Working Hours :

The position is part – time, 20.0 hours per week. Occasional out-of-office hours may be required.

Salary :

28,080 per annum on a pro rata basis (approximately €14,976 part-time)

Interviews :

Shortlisted candidates can expect to interview via a short phone call.

Job Description / Duties and responsibilities of the Clerical Officer :

The main purpose of the role of the Clerical officer is as follows :

To carry out administrative and clerical tasks.
To support the Board of Directors, Executive Director, National and Regional Voice Development Officers with the execution of their duties.
To provide logistical support and operational support in the organising of ISSU events.
To maintain and update the ISSU membership database.
To compile relevant data and evaluations for reports.
To liaise with stakeholders to ensure the efficient scheduling of ISSU events.
To approach work in a careful and methodical manner, displaying accuracy at all times, even when conducting routine / repetitive work.
To respond to emails, calls and letters in a timely manner.
To ensure financial records / expenses are kept up to date on Quickbooks and Jotform.
Any other duties deemed appropriate.
A high level of integrity, accountability, confidentiality, responsibility, flexibility, and constructive engagement is required in carrying out these duties.

Clerical Officer Requirements

Communication

Good listening skills

Ability to write and speak effectively in English

Ability to establish rapport with people from a variety of backgrounds

Administration

Demonstrated attention to detail

Ability to prioritise and manage your time effectively

Adaptable to changing priorities and ability to thrive in a fast-paced environment

Proficiency and experience working with word processing, spreadsheet, and database software, ideally in professional setting

Capable of learning and adapting to new technologies and software

Motivation

Demonstrated ability and initiative to work independently and as a self-starter

Enthusiasm for and commitment to ISSU’s values and objectives, including youth participation and diversity and equality

Knowledge and Personal Characteristics

Some knowledge and experience of the Irish education system

You are honest, diligent, and adaptable

Proactively supporting your colleagues and work well in a team

Preferred Experience and Skills

Presentation, communication and group facilitation skills

Experience using Google Workspace, Jotform, and Quickbooks

Knowledge of voluntary / non-profit / youth work sector

Knowledge of the political system and current affairs relevant to education and youth matters

Ability to communicate in Irish

Additional Information

Hours are based on a 20.00 hour week. This post may involve time off in lieu of working evenings / at weekends. Employment is subject to compliance with all Garda vetting and child protection requirements and policies. The Irish Second-Level Students’ Union is an equal opportunities employer.

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Clerical Officer • Dublin, IE