Commercial Assistant

Join Keelings! You will be part of a passionate team of people and a growing business. Come on the journey with us where you will grow and develop and truly feel a sense of belonging. At Keelings, we don't just grow quality fresh produce, we also nurture people and their professional development. The Keelings family always employ the best people for the job, the key to our success is the quality of the people we employ.

Our Strategic Priorities

Better Food -  We make our products better and inspire more people to enjoy produce.

People  - We support our people to learn, be at their best, contribute and deliver on their commitments, using One Keelings' standards.

Better Ways -  Every year we improve our competitiveness, efficiency and delivery through insight, technology and One Keelings.

Better World -  We improve our environmental and social impact to make a positive difference in our world.

Partnerships -  Working with Keelings creates value and long-term relationships with our customers & suppliers.

Growth -  We invest in and deliver insight led, focused, profitable growth into the future.

Keelings Values

People Matter -  We support and treat each other in a clear, fair and respectful way. We all learn, develop and encourage everyone to contribute

Teamwork -  We inspire and help each other to deliver our ambitions together as One Keelings

Integrity -  We do the right thing and deliver on our commitments

Passion for Achievement -  We motivate ourselves and each other to achieve our ambitions with energy, knowledge and courage. We are always striving to be better

Purpose of the Role :

To provide admin support to the commercial and buying team

Main Responsibilities :

• Creation and updating of purchase orders for cut flowers, plants and packaging.
• Cross check pick lists Vs planned departures at events
• Attend daily stock meetings
• Escalating issues to sales and buying teams where necessary
• Take part and input into team meetings (promotions, events etc.)
• Data entry across buying and admin function
• Creation of New Line Forms from excel into KBS system for weekly product changes
• Consolidation of weekly packaging file to project order for suppliers.
• Creation and updating of Purchase orders for plant purchases for standard lines
• Creation of Purchase Order for customer weekly orders
• Data entry of weekly customer orders
• Prepare Commercial Invoices for European out loadings - Plants / Flowers / Packaging
• Book transport both road and sea
• Liaise with transport companies ensuring timely departures as per planning
• Creation of shipping Purchase Orders
• Update Plant and Packaging Trackers
• Follow up with suppliers for EU tracking permits
• Communicate PO's with growers and suppliers
• Enter customer dockets onto our ERP system and amend as necessary
• Input customer orders onto their EDI systems
• Attend customer and supplier meetings and trade shows.
• Send customer POD's to transport company upon dispatch

Essential Qualifications & Experience :

Recruitment Process :

1. CV Submission & email acknowledgment of receipt

2. Phone Screening / Online Interview

3. 2nd Round Interview with a member with of the Recruitment Team & Department Manager

4. Outcome & Feedback

Inclusion & Diversity Statement

In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.

Reasonable Accommodation Statement

If you require reasonable accommodation in submitting your application, interviewing, completing any pre-employment testing, or otherwise participating in the recruitment process, please contact recruitment_keelings@keelings.com

Keelings Careers -  https : / / www.keelings.com / careers-keelings /

Keelings Strategy & Values -  https : / / www.keelings.com / our-people /