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HR Administrator

HR Administrator

TerraGlenBracetown Business Park, County Meath, IE
4 days ago
Job type
  • Quick Apply
Job description

TerraGlen is devoted to working in partnership with young people, their families, representatives and others to deliver a specialist, person centred and outcome focused service for individuals with disabilities.

We are seeking an enthusiastic and detail-oriented Recruitment Administrator to support the HR Generalist with recruitment, onboarding, training coordination, and day-to-day HR administration. This is a great opportunity for a newly qualified HR professional looking to build hands-on experience in a fast-paced and rewarding environment.

Key Responsibilities

Recruitment & Onboarding

  • Support the full recruitment cycle including advertising vacancies, screening applications, coordinating interviews, and issuing job offers.
  • Conduct initial phone screenings to verify candidates' right to work in Ireland and ensure appropriate documentation is provided.
  • Schedule and coordinate interviews between candidates and hiring managers.
  • Collect and verify qualification documents to ensure compliance with relevant standards and regulatory requirements.
  • Process Garda Vetting applications, including ID collection and proof of address.
  • Maintain and update candidate information in the Applicant Tracking System (ATS - Occupop / Cezanne).
  • Coordinate onboarding including background checks, pre-employment documentation, and contract issuance.
  • Ensure all signed contracts and employee documentation are accurately filed and stored.

Training Administration

  • Manage training bookings, maintain accurate training records, and handle related documentation such as POs and certificates.
  • Send alerts for upcoming training renewals and escalate non-attendance issues as needed.
  • Liaise with internal trainers regarding scheduling and expense claims.
  • HR Administration & Systems
  • Maintain and update employee records on Occupop / Cezanne, ensuring data accuracy and compliance with company policies.
  • Respond to general HR enquiries and support colleagues across departments.
  • Manage calls, book meeting rooms, and coordinate office supply orders.
  • Perform other HR administrative tasks as required by the team or Directors.

    • Requirements

  • A degree in Human Resources or Business with a major in HR is essential.
  • Minimum 1 year of experience in HR administration or recruitment.
  • Proficient in Microsoft Office Suite.
  • Familiarity with Applicant Tracking Systems (preferably Occupop).
  • Strong attention to detail and excellent organisational skills.
  • Good working knowledge of Irish employment law and HR best practices.
  • Excellent interpersonal and communication skills.
  • Ability to manage confidential information with professionalism and discretion.
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