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Executive Assistant

JPMorgan Chase & Co.Dublin, Ireland

30+ days ago

Job description

Become an integral part of our Security Services team! Each day will be unique – bring a positive attitude, entrepreneurial spirit and get ready to roll up your sleeves. This position is an essential part of the team and will have exposure to several aspects of running a banking office.

Job Summary :

As a Business Assistant within the Commercial & Investment Bank, you will predominantly perform diverse secretarial duties. You will possess a strong work ethic and a solutions approach . You will support business leaders across different lines of businesses.

Job Responsibilities :

Provide advanced, proactive diary / email management, facilitating swift set-up of client meetings.
Be client facing and comfortable dealing with internal and external stakeholders.
Provide shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm.
Set up meeting, conference calls, telepresence - internally and externally.
Finalize travel arrangements : co-ordination of flights, check in, VISAs, accommodation and ground. transportation logistics following a Corporate Policy. Manage a multitude of frequent changes at short notice and prepare travel itineraries.
Manage expense processing , reimbursement, account reconciliations.
Be an integral part of business, understand group priorities and business expectation.
Perform general administration duties (Room bookings, filing, photocopying).
Provide team support and partner with assistants across the group to provide coverage for absence where necessary.

Required qualifications, capabilities, and skills :

Full competency in diary management, can apply good judgment and has an understanding of competing priorities.

Strong, executive communication style.

Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimize traveller's time.

Can demonstrate pro-activity and ownership within a role.

Strong technical capabilities, experience of Outlook calendar management required.

Awareness of expense arena, expense systems and cost control initiatives . can champion expense policy, process expenses in a timely manner and reconcile accounts accurately.

Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.

Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively.

Is flexible, willing and open to change.

Has a high level of attention to detail and delivers high quality results.

Preferred qualifications, capabilities, and skills :

Is a team player who can build networks and work in partnership.

Solution-orientated.

Is driven and can manage expectations through communicating proactively and often across different hierarchies.

Act as a role model to their peers . lead by example.

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Executive Assistant • Dublin, Ireland